Office Coordinator

Helena Agri-Enterprises, LLC; Sublette (KS); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health, Dental & Vision

401(k) with company match

Earned Wage Access (DailyPay)

PTO & holidays

Overtime

Life Insurance

Disability Insurance

Parental Leave

Education Assistance

Job summary

Helena Agri-Enterprises, LLC is seeking an Office Coordinator to perform general administrative functions at our location. You will handle typing, filing, invoicing, and customer questions, supporting the branch team and ensuring accurate record-keeping.

The role requires a high school diploma, three years in a business environment using spreadsheets and word processing, strong time management, and proficiency with Microsoft Office; bilingual Spanish is a plus, and a valid U.S.

Qualifications

• High school diploma or equivalent is required.
• Three years of experience in a business environment using spreadsheets and word processing software is required.

Responsibilities

• Performs departmental typing, copying, filing, faxing, mailing, and reception duties.
• Maintains all accounts payable and accounts receivable.
• Inputs all invoices and map details, daily collections and posting of checks.
• Assists customers with questions about their account such as balance, credits, invoices and discounts.
• Assists branch team members with projects as needed.
• Provides branch team with employee forms and information.
• Reviews work for completeness and quality.
• May be required to drive a company vehicle.
• Provides excellent customer service to all internal and external customers.
• Other work-related duties as assigned by your leader.
• Regular and reliable attendance is required.
• Follows all company policies and procedures.

Skills

Time management

Interpersonal skills

English (read/write/speak)

Spanish (beneficial)

Driver's license

Microsoft Office

Education

High school diploma or equivalent

Job description

WHO WE ARE

Helena Agri-Enterprises, LLC is an innovator and service provider for agricultural and professional markets in the United States and around the world. We are one of America's only retailers and distributors with expertise in formulation, research and development, precision technology, data solutions, professional application and manufacturing. For nearly 70 years our people have been driven to provide sustainable solutions that help feed, clothe and fuel the world. With over 450+ locations nationwide and over 6,000 employees we rank among the top agricultural service companies in volume and sales of agricultural products and services.

ABOUT THE JOB

The Office Coordinator performs general administrative functions for the location.

WHAT YOUR DAY WILL LOOK LIKE

• Performs departmental typing, copying, filing, faxing, mailing, and reception duties.
• Maintains all accounts payable and accounts receivable.
• Inputs all invoices and map details, daily collections and posting of checks.
• Assists customers with questions about their account such as balance, credits, invoices and discounts.
• Assists branch team members with projects as needed.
• Provides branch team with employee forms and information.
• Reviews work for completeness and quality.
• May be required to drive a company vehicle.
• Provides excellent customer service to all internal and external customers.
• Other work-related duties as assigned by your leader.
• Regular and reliable attendance is required.
• Follows all company policies and procedures.

EDUCATION & EXPERIENCE

• High school diploma or equivalent is required.
• Three years of experience in a business environment using spreadsheets and word processing software is required.

SKILLS & QUALIFICATIONS

• Time management skills.
• Interpersonal skills.
• Ability to read, write and speak in English is required.
• Communicating in Spanish is a valuable skill at Helena.
• Valid U.S. driver's license is required and must meet all company requirements to drive a Helena vehicle.
• Computer skills including working knowledge of Microsoft Office are required.

Successful completion of a drug test and background check is required for all positions at Helena.

WORK ENVIRONMENT AND PHYSICAL ASPECTS OF THE JOB

The work environment for this position is that of a typical office environment where the noise level is mostly quiet. This position requires you to use your hands for many different tasks and to talk, hear, walk, stand and sit. You may be occasionally required to lift or move up to 10 pounds

BENEFITS AT HELENA

• Health, Dental & Vision Insurance STARTS THE SAME DAY YOU DO!
• Earn up to $3,000 in Reward Dollars from Helena for your Health Savings Account (HSA).
• Helena's robust 401(k) Savings Plan offers you a 100% company-match up to 5% starting on your first day. As your years of service with Helena increase, so does our company-match - up to 10% based on your contribution amount.
• Three-year vesting on company-match with 1,000 hours of service.
• Access your earned pay between paydays through Earned Wage Access (EWA) with DailyPay.
• Employees are eligible for paid time-off and holiday pay.
• This position is eligible for overtime pay.
• Free Term Life Insurance at 1x your annual base pay - paid for by Helena at no cost to you.
• Free Short & Long-Term Disability.
• Up to 80 hours of paid Parental Leave.
• Education Assistance.
• And much more!

For more detailed information about our benefits, visit helenacareers.com/benefits.

STAY CONNECTED TO HELENA!

Follow us on social @HelenaCareers or visit us at helenacareers.com.

Helena supports individuals with disabilities, and reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Helena is an equal opportunity employer.