Administrative Assistant

Friendly Connections, Inc.; Matawan (NJ); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Employee discounts

Health insurance

Paid time off

Job summary

Friendly Connections, Inc. is seeking an Administrative Assistant to support our nonprofit operations in Matawan, NJ. This in-office role involves handling calls, emails, intake, recruitment, and coordinating interviews, with a focus on confidentiality and teamwork.

We value organization, reliability, and strong communication as you engage with staff, families, and service recipients. The position is full-time, in-person, and pays $20.00 per hour, with a Monday–Friday schedule and benefits

Qualifications

• High school diploma or equivalent required.
• Associate's or Bachelor's degree preferred.
• Previous office or administrative experience preferred.
• Excellent communication and customer service skills.
• Strong organizational and time management abilities.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Comfortable learning new software and online systems.
• Experience with social media platforms is a plus.
• Ability to maintain confidentiality and professionalism.
• Must be dependable, detail-oriented, and a team player.

Responsibilities

• Answering and directing phone calls and emails
• Assisting with new client and employee intake
• Communicating professionally with individuals receiving services, families, support coordinators, and staff
• Assisting with recruitment and hiring activities
• Posting and managing job advertisements on online hiring platforms
• Screening applicants and scheduling interviews
• Helping maintain employee and client records
• Assisting with onboarding paperwork and administrative compliance
• Supporting our social media interns by helping coordinate content, schedules, and projects
• Assisting with general office organization and administrative projects
• Performing other administrative duties as assigned

Skills

Communication

Customer Service

Organization

Time Management

multitasking

Microsoft Office

Confidentiality

Team Player

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Benefits

• Employee discounts
• Health insurance
• Paid time off

Friendly Connections, Inc.

Location: Matawan, NJ

Schedule: Monday-Friday, 8:30 AM-4:30 PM (40 hours/week) In person only

Pay: $20.00 per hour

Friendly Connections, Inc. is a nonprofit organization that supports adults with developmental disabilities throughout New Jersey. We are looking for a highly organized, dependable, and motivated Administrative Assistant to join our growing team. This is an in-office position where you will play an important role in supporting our administrative operations, staff, individuals receiving services, and their families.

If you enjoy helping others, staying organized, and working in a fast-paced environment where every day is different, we'd love to hear from you!

Job Responsibilities

• Answering and directing phone calls and emails
• Assisting with new client and employee intake
• Communicating professionally with individuals receiving services, families, support coordinators, and staff
• Assisting with recruitment and hiring activities
• Posting and managing job advertisements on online hiring platforms
• Screening applicants and scheduling interviews
• Helping maintain employee and client records
• Assisting with onboarding paperwork and administrative compliance
• Supporting our social media interns by helping coordinate content, schedules, and projects
• Assisting with general office organization and administrative projects
• Performing other administrative duties as assigned

Qualifications

• High school diploma or equivalent required
• Associate's or Bachelor's degree preferred
• Previous office or administrative experience preferred
• Excellent communication and customer service skills
• Strong organizational and time management abilities
• Ability to multitask and prioritize responsibilities
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Comfortable learning new software and online systems
• Experience with social media platforms is a plus
• Ability to maintain confidentiality and professionalism
• Must be dependable, detail-oriented, and a team player

What We're Looking For

• Friendly, compassionate, and professional
• Organized and detail-oriented
• Self-motivated with strong problem-solving skills
• Comfortable speaking with families, employees, and community partners
• Able to work independently and collaboratively
• Passionate about making a positive difference in the lives of adults with developmental disabilities

Benefits

• Full-time position (40 hours per week)
• Monday-Friday schedule with evenings and weekends off
• Paid holidays
• Paid time off

About Friendly Connections

Friendly Connections, Inc. is a nonprofit organization dedicated to helping adults with developmental disabilities live meaningful, independent, and fulfilling lives. We provide individualized community-based supports and believe in treating every person with dignity, respect, and compassion.

If you're looking for a rewarding career where your work truly makes a difference every day, we'd love to meet you!

Job Type: Full-time
Pay: $20.00 per hour

Schedule

• Monday-Friday
• 8:30 AM-4:30 PM
• No weekends