Administrative Assistant

Talentify; Marriottsville (MD); On-site; USD 25,000 - 28,000; Part time

Job summary

Thrivent Financial's Liberty Team is seeking an Administrative Assistant to provide in-office support 15-20 hours per week. This role helps deliver a positive member experience and supports daily practice operations under the supervision of the Liberty Team.

Compensation is $18-20/hr and may grow with time. Key duties include scheduling client meetings with Financial Advisors, preparing routine correspondence and reports, updating the contact management system, and assisting advisors with

Qualifications

• Prior administrative/secretarial experience preferred.
• Proficient with Microsoft Word, Excel, PowerPoint or ability to learn.
• Ability to handle multiple tasks with interruptions.
• Ability to maintain confidentiality of sensitive information.
• Basic understanding of Liberty Team and Thrivent Financial.

Responsibilities

• Schedule meetings with clients/members on behalf of the practice.
• Prepare or coordinate routine correspondence, reports, and projects.
• Support projects and administrative functions as needed.
• Update the client/member contact management system.
• Assist Financial Advisors with meeting preparation and follow-up.
• Provide back-up support on non-licensing tasks as needed.
• Complete other miscellaneous tasks as assigned.

Skills

Strong communication

Multitasking

Confidential information handling

Teamwork

Tools

Microsoft Word

Excel

PowerPoint

Job description

Summary

This position provides administrative support to Liberty Team. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice. Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by The Liberty Team. This is a part-time in office position working 15-20 hours a week with opportunity for hours to grow in the future. Compensation for this position is $18-20/hr.

Job Description

Position Roles/Responsibilities/Accountabilities

• Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice’s Financial Advisors
• Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature
• Supports projects, administration of various programs, and processing functions as needed
• Update the contact management system with client/member contact and preference information
• Assist Financial Advisors in the preparation and follow up for the client/member meetings
• Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed
• Completes other miscellaneous tasks as assigned

Position Qualifications

• Previous administrative/secretarial experience desired
• Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn
• Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions
• Ability to maintain integrity of sensitive/confidential information
• Basic understanding of Liberty Team, our products and services, and Thrivent Financial

Competencies

• Strong Phone Presence and Communication Skills
• Planning/Organizing
• Customer Focus
• Communication
• Interpersonal Skills
• Teamwork and Collaboration
• Adaptability/Flexibility

External/Internal Dependencies

• Must be able to work with all roles of the Liberty Team
• Must be able to represent the organization in work with external clients
• Must be able to cultivate and maintain relationships with outside organizations

As part of the Liberty Team's recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records.