Administrative Assistant

Atlasfirms; Lubbock, Northern (TX, KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

401k with Company Matching

Flexible PTO with sick time

Bonus Structure

Development Program

Company Wellness Program

Job summary

ATLAS Navigators, LLC is seeking an Administrative Assistant to support our Lubbock office under Managers and Partners. This on-site role requires organization, professionalism, and comfort in a fast-paced CPA firm environment.

You will handle scheduling, client communications, filing, invoicing, and basic bookkeeping tasks, with opportunities for growth within a multi-state firm. Strong computer skills, excellent communication, and a team-oriented attitude are essential.

Qualifications

• High School Diploma or GED required, some college preferred.
• At least 1 year of administrative experience is preferred.
• Experience in a CPA firm is a plus but not required.

Responsibilities

• Use Word/Excel to prepare documents and reports.
• Greet clients and manage multi-line phone system.
• Schedule appointments and coordinate calendars.
• Process mail, invoices, and basic bookkeeping data entry.
• Maintain filing systems and assist in tax document handling.
• Generate weekly reports and support firm operations.

Skills

Office software

Multitasking

Communication

Organization

Professionalism

Teamwork

Education

High School Diploma or GED

Some college preferred

Tools

Microsoft Word

Excel

Office software suites

Job description

ATLAS Navigators, LLC is an accounting, tax, and consulting firm looking for someone who fits our culture, vision, work ethic, and team. ATLAS stands for Advors That Listen And Serve, and our people strive to embody that saying every day. We are a solutions-based firm that keeps a positive space, always. ATLAS seeks to add value to our clients, our people, and our culture, inside and outside of our office walls. If you are looking for a company that will invest, motivate, and inspire you to aim high, ATLAS is it.

Overview

CMMS CPAs & Advisors PLLC, an ATLAS NAVIGATORS firm, isseeking a reliable and detail-oriented Administrative Assistant to support our Lubbock office. Working under the guidance of Managers and/or Partners, this role will provide administrative support to both clients and internal staff. The ideal candidate is organized, professional, and comfortable in a fast-paced environment. This is a great opportunity to join a collaborative team with opportunities for growth across a multi-state firm. This is an on-site position.

MAJOR RESPONSIBILITIES

• Utilize Microsoft Office tools, including Word and Excel, regularly
• Operate firmwide software systems and manage multi-line phone systems
• Greet and interact with clients professionally
• Manage appointment scheduling and calendar coordination
• Prepare and send outgoing mail; make occasional post office trips
• Oversee general office upkeep, maintain inventory, and order supplies
• Generate and distribute weekly reports
• Assign incoming projects and assist in tracking progress
• Scan, file, and assemble tax returns and client reports
• Maintain paper and electronic filing systems; track E-file authorization forms
• Create and send invoices; collect and process client payments
• Complete routine bookkeeping data entry and maintain accurate financial records
• Perform other duties as assigned to support firm operations

SKILLS AND ABILITIES

• Strong knowledge of computer software and programs
• Friendly and social demeanor with excellent interpersonal skills
• Ability to multitask and remain organized in a fast-paced environment
• Strong problem-solving skills and a proactive mindset
• Excellent written and verbal communication
• Professionalism and attention to detail
• Willingness to learn new tools and systems
• Flexible, team-oriented attitude
• Ability to manage shifting priorities and meet deadlines
• Alignment with the company’s Mission, Vision, and Values
• Willingness to work occasional weekends during peak tax season

EDUCATION AND EXPERIENCE

• High School Diploma or GED required, some college preferred
• At least 1 year of experience in a similar administrative role preferred
• Previous experience at a CPA firm is a plus, but not required

BENEFITS

• Medical, Dental, and Vision
• GAP Benefits
• Supplemental Benefits
• Life and AD&D Insurance
• Short- & Long-Term Disability Plans
• 401k with Company Matching
• Bonus Structure
• Flexible PTO with sick time
• Incentive Program
• Development Program
• Company Wellness Program

APPLICATION DEADLINE

We accept applications on an ongoing basis. This position will remain open until a qualified candidate is identified.

WORKING CONDITIONS

Must be able to operate a variety of machines and equipment, including computers, office equipment, telephones, etc.Tasks may require extended periods of time at a keyboard or workstation. Required to occasionally lift, hold, or carry items weighing up to 40 pounds. Individuals must perform the principal duties and responsibilities with or without reasonable accommodation.

EQUAL OPPORTUNITY STATEMENT

ATLAS Navigators, LLC is proud to be an Equal Opportunity and affirmative action employer. We do not discriminate based upon race,racial expression, including protective hairstyles, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. ATLAS is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know.