Administrative Assistant

Trillium Staffing; Louisville (KY); On-site; USD 22,000 - 29,000; Full time

Benefits offered by this job

Placement commissions

Full-time schedule

Growth opportunities

Job summary

Trillium Construction in Louisville, KY seeks an Administrative Assistant to provide essential admin support and assist in recruiting efforts for the construction and skilled trades teams.

Responsibilities include greeting visitors, handling calls, managing correspondence, sourcing talent, payroll support, and maintaining office supplies. Proficiency with Microsoft Office and a HS diploma are required; a team player with dependable attendance is essential.

Qualifications

• Recruiting experience or administrative work is preferred.
• Experience with recruiting methods and office administration.
• Strong organizational and communication skills.
• Attention to detail and ability to handle multiple tasks.
• Professional phone presence and visitor greeting abilities.
• Team player with dependable attendance.

Responsibilities

• Greet visitors and determine appropriate application and evaluation processes.
• Handle incoming and outgoing calls professionally.
• Manage correspondence (email, letters, packages).
• Source talent using web job boards and assist recruiting campaigns.
• Assist with payroll-related functions as needed.
• Maintain office supplies and develop efficiency systems.
• Collaborate on presentations and create visual materials with PowerPoint.
• Monitor compliance with company policies and safety standards.
• Support a positive, team-oriented work environment and perform related duties.

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Trillium Construction, repeatedly recognized as a “National Best and Brightest Company” to work for and ranked in the top 1% of staffing firms in the United States, is seeking an Administrative Assistant to provide administrative support and assist in recruiting efforts in their Louisville based construction and skilled trades office.

Administrative Assistants are responsible for:

• Responsible for greeting visitors and determining the appropriate application and evaluation processes to be utilized.
• Handling incoming and outgoing calls in an appropriate and professional manner.
• Managing correspondence (e-mail, letters, packages etc.)
• Maintaining a record of employee birthdays, sending out birthday greetings or reminders to colleagues, and potentially organizing small celebratory gestures like cards or treats to mark special occasions.
• Efficiently utilizing web-based job boards to source talent.
• Supporting branch recruiting efforts by developing internet-based recruiting campaigns.
• Assisting with payroll-related functions as needed.
• Maintaining adequate office supplies.
• Developing and implementing systems to improve administrative efficiency and communication.
• Collaborating and assisting subject matter experts on presentations.
• Utilizing presentation software (e.g., PowerPoint) to create high-quality visuals, charts, and infographics.
• Monitoring compliance with company policies and workplace safety standards.
• Reliable and dependable attendance is an expected essential function of this position.
• Maintaining a positive attitude within a team environment and working well with others.
• Performing other related duties and projects as assigned.

Trillium Construction offers a competitive and results driven culture with the following benefits:

• $19/HR + plus the opportunity to earn placement commissions (after 90 days)
• Full-time opportunity, working Monday-Friday, 8am-5pm
• Growth and advancement opportunities

Qualifications:

• Microsoft Office experience (Outlook, Word, Excel, etc.)
• Recruiting and/or administration experience preferred
• High School Diploma or GED

Trillium has been recruiting and placing professionals for over 30 years. From Fortune 100 companies to small businesses, our philosophy remains the same: to achieve excellence by providing quality employees and an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. We strive to be unsurpassed in the recruitment and placement of quality and skilled professionals.

Trillium is an Equal Opportunity Employer.