Administrative Assistant

Malone Solutions; Louisville (KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Full benefits package

Advancement opportunities

Casual dress code

Paid time off and holidays

401K with company match

Tuition discounts

Job summary

Malone Solutions in Louisville, KY is seeking an Administrative Assistant for a full-time, temporary role. The position focuses on recruiting and screening candidates to determine skill and fit for client needs, interfacing with companies to manage the recruitment process and foster positive candidate relationships.

Location: Louisville, KY 40214. The role requires handling credentialing, payroll support, and ongoing reporting for customers, with a standard Monday–Friday 8:00am–5:00pm schedule.

Qualifications

• High School Diploma required with strong administrative experience.
• Proficient with Microsoft Office (Excel, Word, Outlook) and data entry skills.
• Excellent communication and ability to handle confidential information.

Responsibilities

• Greet visitors and applicants.
• Answer phone calls and route inquiries.
• Update applicant information in software.
• Assist with credentialing and payroll tasks.
• Prepare reports for the Branch Manager.
• Maintain detailed records and documentation.

Skills

Customer service

MS Office

Excel

Verbal communication

Written communication

Data entry

Administrative support

Relationship building

Education

High School Diploma

Tools

Microsoft Office

Job description

Bring your personality to the Malone team! Go-getter. Straight-talker. People person. If that sounds like you, consider joining us for our mission. At Malone, there is nothing we love more than helping people and companies connect to accomplish amazing things.

About Us:

Malone is a private, award-winning company dedicated to providing staffing and recruitment needs to clients across the nation. Ranked on the SIA 2025 Top 100 List as one of the Largest Staffing Companies in the US, it is our pleasure to serve as the workforce resource and to make a positive impact on people’s lives.

Malone is actively recruiting apersonableanddetail-orientedAdministrative Assistant to join our team. If you are passionate about working with clients and employees, a problem-solver, relationship builder and result focused, we would love to hear from you.

Position Summary:

TheAdministrative Assistantis primarily responsible for recruiting and screening candidates to determine skill and fit for client needs. This includes interfacing with companies to determine staffing needs, understanding and managing the recruitment process, reporting pertinent information requested by clients, and fostering positive candidate relationships.

Location: Louisville, KY 40214

Job Type: Full-time, Temporary

Primary Responsibilities:

• Greet visitors and applicants
• Assist employees with the completion of credential requirements
• Answer phone calls
• Update applicant info in appropriate software
• Assist applicants with application process and completion of edocuments
• Review credentialing and update as appropriate
• Assist Branch Manager with ongoing reporting needs for customers
• Assist with payroll
• Assist with audits

Qualifications:

• Minimum of one year customer service work experience
• High School Diploma
• Ability to handle confidential information
• Ability to build professional relationships
• Proficient with Microsoft Office, including Excel, Word and Outlook
• Strong written and verbal communication skills
• Service oriented and empathetic problem solver
• Ability to maintain detailed records and documentation
• Must be able to work Monday-Friday 8:00am-5:00pm

The Perks:

• Full Benefits Package including health, dental, vision, and life insurance
• Opportunities for internal advancement
• Relaxed office environment with casual dress code
• Fun, results-driven culture
• Career Development Opportunities
• Opportunity to work with a talented and driven team to support you
• Paid Time Off and 11 paid company holidays
• Partnership with Point University, an accredited institution, to provide tuition discounts
• 2 Paid Days of Giving
• Health and Dependent Care FSA options
• 401K with Company Match

Management Registry, Inc. hiring decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

For more information, please contact our corporate office at 1-866-805-8600.