Administrative Assistant

LECGI Inc.; Louisville (KY); Hybrid; USD 40,000 - 56,000; Full time

Job summary

LECGI Inc. is seeking a full-time Administrative Assistant to provide administrative and project support across departments in a hybrid Louisville, KY environment. The role entails assisting Project Managers with scheduling, documentation, and logistics, and supporting business development activities.

Strong organizational and communication skills are essential. Qualified candidates will have 1–2 years of administrative experience, proficiency in Microsoft Office, and the ability to handle

Qualifications

• High School Diploma or GED required.
• 1-2 years of administrative support experience.
• Strong organizational and problem-solving skills.
• Able to manage multiple priorities and meet deadlines.
• Proficient with Microsoft Office and written/verbal communication.

Responsibilities

• Provide administrative and project support to multiple departments.
• Support Project Managers by organizing resources, tracking deadlines, maintaining project information, and coordinating team logistics.
• Assist with project documentation and review drawings, specifications, and project files.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Adaptability

Education

High School Diploma or GED

Associate's degree or relevant technical education

Tools

AutoCAD

Engineering software

Job description

• Provides administrative and project support to various departments as assigned
• Support Project Managers by organizing resources, tracking deadlines, maintaining project information, and coordinating team logistics.
• Assist with project documentation, including creating, organizing, and maintaining standard documents, reviewing engineering drawings, specifications, and project files.
• Assist with client profile preparation, marketing materials, and other business development activities.
• Answer and direct incoming phone calls, and maintain office supply inventory.
• Enter timesheet information and prepare hours reports for accounting.
• Assist with company meetings, events, and other internal activities.
• Assist with social media and basic marketing activities.
• Perform other administrative, technical, and project support duties as assigned.

Full-time (40 hours) – Hybrid - in office MWF, WFH Tues & Thurs

Requirements:

• High School Diploma or GED
• 1-2 years’ experience working in administrative support role
• Superb organizational and problem-solving skills
• Able to manage multiple priorities and meet deadlines
• Good written and verbal communication skills
• Effective time management and attention to detail
• Adaptability and willingness to learn new software and processes
• Proficient knowledge of Microsoft Office programs

Preferred:

• Associate’s degree or relevant technical education
• Experience with AutoCAD or other engineering/design software
• Familiarity with structural drawings, construction documents, or engineering projects
• Experience with project management or document management software