Administrative Assistant

Leadec Holding; Louisville (KY); On-site; USD 36,000 - 58,000; Full time

Job summary

Leadec Holding is seeking an office administrator to provide essential clerical support at the Louisville site. You will handle filing, copying, faxing, and package handling, screen calls, and respond to inquiries from customers and Leadec Corporate Office.

You will assist with basic accounting tasks at the site, maintain supplies, track receivables, and update KPI metrics. Proficiency in Microsoft Office is required with strong organizational skills.

Qualifications

• Excellent communication with staff and customers.
• Ability to manage office processes and scheduling.
• Organized, detail oriented, professional in all interactions.
• Experience with invoicing, payroll, data entry and procurement is a plus.

Responsibilities

• Provide office administrative support across the site.
• Screen calls and handle inquiries for Leadec and site staff.
• Process invoices, payroll, data entry, and purchases.
• Maintain office supplies inventory and scheduling.
• Update site KPI metrics and reporting.
• Support management projects and safe work practices.
• Utilize MS Office for reporting and spreadsheets.

Skills

Communication skills

Language ability

Office administration

Organizational skills

Time management

Quality assurance

Independent work

Tools

Microsoft Office

Job description

Position Purpose: Provides office administrative support for the site. Complete the scheduled tasks to standard.

Essential Duties and Responsibilities

• Demonstrates the values and business principles of Leadec.
• Works safely at all times.
• Manage general office administration: filing, copying, faxing, sending and receiving packages.
• Screening all telephone calls, inquiries, requests, and handling as necessary.
• Provide information by answering questions and requests from the customer, Leadec Corporate Office and the local Leadec staff.
• Site contact for basic accounting related tasks, e.g., processing invoices, payroll, data entry tasks, billing and purchases of most site equipment and supplies.
• Maintain an inventory of office supplies and other administrative tasks as required.
• Support management projects as required.
• Track and investigate receivables.
• Complete and maintain site KPI metrics.
• Maintain safety performance charts and data.
• Update standardized work and other schedules from operations group leaders.
• Complete division and site reporting as required.
• Organize all aspects of the office and ensure professionalism.
• Utilize strong computer skills through reporting and spreadsheets with Microsoft Office, Word and Excel.
• Adhering to and supporting all EHS and Quality objectives, in accordance with ISO 14001, 45001 and 9001 respectively.
• All other duties as assigned by Leadec manager.
• Managing Tasks
• Open Communication
• Self-Management

Knowledge, Skills, and Abilities

• Communication Skills - Ability to communicate with all levels of Leadec and customer employees.
• Language Ability -- Talking to others to convey information effectively.
• Ability to manage office administration processes.
• Professional attitude, organizational abilities, and detail oriented to all staff members, Corporate Office, customers, suppliers, etc.
• Ability to be efficient with job duties and doing more than bare minimum.
• Quality assurance skills to maintain company quality standards of services.
• Time management and prioritization skills to ensure the functioning of schedules and
  office systems
• Must be a highly organized, self-motivated individual who can work independently with minimum supervision.

Position Qualifications

• A minimum of 2 years of progressive responsibility in Office Administration preferred.
• Previous experience in an industrial or manufacturing environment is preferred.
• Purchasing and billing experience.
• Payroll experience a plus.

Computer skills with Microsoft Office, Word and Excel are required.

Physical Requirements

• Required to talk and/or hear in an industrial setting (noise level is moderate). Frequently required to stand and walk on concrete surfaces for 4-8 hours. Occasionally required to reach with hands and arms; lift; climb or balance; kneel, crawl, stoop, or crouch.
• Vision requirements: close vision, distance vision, peripheral vision, depth perception and focus adjustment
• Work is performed in an industrial-manufacturing environment with significant time spent working on a computer or at a desk.