Administrative Assistant

Episcopal Schools; Los Angeles (CA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

50% tuition remission for accepted 3

Job summary

St. James’ Episcopal School in Los Angeles is seeking a full-time Administrative Assistant for the main school office. Start Date: As soon as possible. Pay Range: $22 to $25/hr based on years of relevant experience.

The Administrative Assistant warmly greets visitors, assists families with arrivals and pickups, keeps the front office organized, answers phones, handles mail and orders, and supports the Head of School, including scheduling interviews and preparing materials.

Qualifications

• Bachelor’s degree required; experience in the field is advantageous.
• Excellent communication, collaboration, and organizational skills with confidentiality.

Responsibilities

• Greet and assist visitors in the front office.
• Coordinate late arrivals, early pickups, and changes in pickup instructions.
• Maintain front office appearance and function.
• Answer the phone and relay messages as needed.
• Distribute mail and packages daily.
• Create purchase orders and submit supply orders school-wide.
• Support the Head of School (PD days, documents, agendas, calendar, interviews).
• Anticipate school needs, e.g., carpool support for events.
• Coordinate substitute coverage and daily absence lists.
• Serve as Liaison to the Board of Trustees; may require extra hours.
• Maintain visitor registration log; other duties as assigned.
• Adhere to professional excellence expectations.
• Report to the Head of School.

Skills

Front desk

Customer service

Communication

Organization

Calendar management

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

St. James’ Episcopal School is looking for a full-time Administrative Assistant for the main school office.

Start Date: As soon as possible

Pay Range: $22 to $25/hr based on years of relevant experience.

The Administrative Assistant:

• warmly greets and assists visitors in the front office of the School.
• assists families arranging for late arriving, early pick up, and/or change in pick up instructions for their child(ren).
• maintains the overall appearance and function of the front office.
• answers the phone, taking and relaying messages when needed.
• distributes the mail and packages daily.
• creates purchase orders and submits other orders for supplies school wide.
• supports of Head of School, including such things as
  • ordering food and materials for Professional Development days,
  • drafting documents and agendas for review,
  • maintaining her calendar,
  • assisting in the hiring process (scheduling interviews, etc.)
  • anticipating needs of the School, e.g., carpool support needed for special events.
• coordinates substitute coverage for teachers and for a.m. duty, including sending the daily absence list email.
• serves as a Liaison to the Board of Trustees, which may require extra hours on Board meeting days.
• maintains the visitor registration log.
• assists in other areas of school life as necessary.
• is expected to adhere to the Characteristics of Professional Excellence and the Essential Expectations for all employees.
• perform other duties as assigned by the Head of School or designee.
• reports to the Head of School.

Candidates must have a Bachelor’s degree. Experience in the field is advantageous. This opportunity requires excellent strategies and skills in communication, collaboration, and organization with an appreciation for confidentiality, equity, belonging, and professional growth.

About St. James’ Episcopal School

St. James’ Episcopal School is a community that values academic rigor, compassion, curiosity, kindness, critical inquiry, and joy through excellence. We adhere to a strong belief that an elementary school’s primary purpose is to inculcate in children a lifelong love of learning, a commitment to community, a profound curiosity about people and the world, and gratitude for the opportunity to make our complex world more compassionate, empathetic, and nurturing to all of God’s children. While an Episcopal School, St. James’ celebrates all faith traditions. Established in 1968, and encompassing most of a block on St. Andrews Place and a preschool on Gramercy Place, St. James’ is a Preschool – Grade 6th school comprised of 350 students and 74 employees.

Benefits

• St. James’ offers a robust and competitive salary and benefits package including 50% tuition remission for accepted children of full-time staff.

St. James’ Episcopal School believes that each individual is entitled to equal employment opportunity without regard to race, color, gender, ancestry, national origin, disability, marital status, age, sexual orientation, medical condition, genetic information, or any other characteristic protected under federal, state, or local discrimination laws.