Administrative Assistant

Good Seed Community Development Corp; Long Beach (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

Good Seed Community Development Corp in Long Beach, California is seeking an Administrative Assistant dedicated to helping youth thrive. This role is crucial for providing administrative support to ensure operational efficiency and program success. Candidates should have strong communication and organizational skills, as well as at least 3 years of office experience.

The ideal candidate will contribute to Good Seed’s mission by assisting in various administrative tasks, maintaining office operations, and optimizing processes.

Qualifications

• 3+ years experience in an office environment.
• Ability to operate standard office equipment.
• Experience with highly sensitive and confidential information.

Responsibilities

• Provide administrative support and manage correspondence.
• Coordinate meeting logistics and prepare meeting materials.
• Ensure office operations run smoothly and maintain office supplies.

Skills

Excellent written and verbal communication skills

Attention to detail

Organizational skills

Data entry and analytical skills

Customer service skills

Ability to prioritize

Education

High School Diploma

Bachelor’s Degree (preferred)

Tools

Microsoft Office Suite

QuickBooks

Job description

The Good Seed’s mission is to help youth not only live, but thrive! We provide supportive, nurturing, and specialized care for homeless or at‑risk of homelessness Transition‑Age Youth in California through supportive housing, job training, intensive case management services, and individual planning. Good Seed creates an environment where youth, ages 16‑25, can thrive and grow to achieve their full potential. We strive to provide young people the necessary tools to realize their goals and set them on the path to living healthy and meaningful lives.

Job Description

The Administrative Assistant is a member of the Good Seed team, supporting the achievement of the mission: Helping youth grow and thrive! The Administrative Assistant will contribute to this mission by providing support for, and participating in, key processes and programs that sustain the purpose and overall goal of the organization. This person will work with the Executive Director and other Good Seed staff to ensure that all administrative and facility needs are met through the provision of high‑level administrative work.

• Provide administrative support, research, preparing reports and memos, managing correspondence; and processing expense reports
• Coordinate and execute special projects and initiatives as directed
• Coordinate meeting logistics, and prepare meeting presentations and materials as directed
• Ensure that office operations run smoothly, including maintaining adequate office supply replenishment; equipment maintenance; liaising with vendors to facilitate building maintenance; occasional meal services for youth; courier services; etc.
• Provide exceptional customer service in‑person, via email and by phone to clients, co‑workers, external partners, callers and visitors
• Create and maintain accurate administrative procedure manuals to ensure efficient operations
• Organize, maintain, and periodically audit the Good Seed filing system (both hard copy and electronic)
• Recommend opportunities for increased efficiency and process improvements
• Light accounting
• Attend occasional special events (may include weekends)
• Other duties as assigned

Qualifications

• Genuine interest in helping others
• Excellent written and verbal communication skills
• Strong attention to detail
• Excellent organizational skills
• Strong data entry and analytical skills
• Ability to effectively prioritize and meet deadlines for a wide variety of assignments
• Experience working with and maintaining highly sensitive and confidential informationFlexible
• Ability to operate standard office equipment and troubleshoot issues
• Efficient in Microsoft Office Suite
• Preferred, working knowledge of QuickBooks
• Sound judgement and decision making ability
• High School Diploma (required)
• Bachelor’s Degree (preferred)
• 3+ years experience in an office environment
• Ability to lift 25lbs

Additional Information

All your information will be kept confidential according to EEO guidelines.