Administrative Assistant

Israel Bonds; Livingston (NJ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance.

Paid time off & holidays

401k with match

Flexible Spending

Disability & Life Insurance

Job summary

Israel Bonds is seeking an Administrative Assistant to support Salesforce data entry, event coordination, and customer service while assisting the Executive Director in sales and programming efforts.

The role is full-time in a professional office environment in Livingston, NJ, requiring strong organizational skills, attention to detail, and excellent communication. Minimal travel is expected.

Qualifications

• Experience with Salesforce or similar CRM systems.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Prior experience in event coordination or customer service is a plus.

Responsibilities

• Accurately enter and maintain data in Salesforce.
• Support client communications and follow-ups.
• Assist in planning and executing events (virtual and in-person).
• Provide responsive customer service and administrative support.
• Help prepare reports and maintain organized records.

Skills

Salesforce

Attention to detail

Communication

Event coordination

Tools

Salesforce

Job description

Position Summary

The Administrative Assistant is responsible for a broad range of administrative duties, including Salesforce data entry, and provides hands-on support for client-facing activities such as event coordination and customer service, while assisting the Executive Director in their respective sales/programming areas.

Reports To:

Executive Director

Benefits of Israel Bonds:

• Medical, dental, and vision insurance.
• Generous paid time off plus most Federal and Jewish holidays.
• 401k with up to a 3% match and a 4% non-elective contribution.
• Access to Flexible Spending.
• Account for health and dependent care expenses.
• Employer-paid short- and long-term disability insurance and life insurance.

ESSENTIAL FUNCTIONS

Reasonable accommodations where feasible may be made to enable individuals with disabilities to perform the essential functions.

• Accurately enter and maintain data in Salesforce
• Support client communications and follow-ups
• Assist in planning and executing events (virtual and in-person)
• Provide responsive customer service and administrative support
• Help prepare reports and maintain organized records

OTHER DUTIES

Such other duties as directed by the Executive Director as he/she deem appropriate and necessary to meet the needs of the organization. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

KNOWLEDGE, SKILLS, EXPERIENCE& LICENSING REQUIREMENTS

• Experience with Salesforce or similar CRM systems
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal abilities
• Prior experience in event coordination or customer service is a plus

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, this position requires constant communication and the ability to exchange accurate information, the ability to operate a computer and other office equipment, lift files, open filing cabinets and bend or stand as necessary.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position. Hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m., 35 hours per week. Work extended/evening hours, weekends, and holidays when needed.

TRAVEL

Minimal travel is expected for this position.

SECURITY CLEARANCE

Must successfully pass background check, and fingerprinting if applicable