Executive Assistant / Senior Tax Services Specialist

Arkansas Talent Group; Little Rock (AR); On-site; USD 35,000 - 50,000; Full time

Job summary

Arkansas Talent Group is hiring an Administrative Assistant for a respected CPA firm in Little Rock. This position is essential for smooth office operations and providing high-level administrative support.

The ideal candidate will have over 2 years of experience, strong Microsoft Office skills, and excellent organizational capabilities. Responsibilities include managing schedules, preparing documents, and being the primary client contact. A professional demeanor and client-service mindset are essential for success.

Qualifications

• 2+ years of administrative experience in a professional services or accounting environment.
• Strong proficiency in Microsoft Office Suite; experience with document management systems is a plus.
• Excellent organizational skills with a high level of attention to detail.

Responsibilities

• Provide administrative support to partners, managers, and accounting staff.
• Manage calendars, schedule meetings, and coordinate client appointments.
• Prepare, format, and proofread correspondence, reports, and financial documents.
• Serve as a point of contact for clients, delivering a professional and welcoming experience.

Skills

Organizational skills

Client service mindset

Verbal communication

Written communication

Microsoft Office Suite

Education

Associate's or Bachelor's degree in Business Administration or related field

Tools

Document management systems

Job description

Arkansas Talent Group is seeking a detail-oriented and proactive Administrative Assistant to support a highly respected CPA firm based in Little Rock. This role is critical to ensuring the smooth day-to-day operations of the office and providing high-level administrative support to partners and staff.

Key Responsibilities

• Provide administrative support to partners, managers, and accounting staff
• Manage calendars, schedule meetings, and coordinate client appointments
• Prepare, format, and proofread correspondence, reports, and financial documents
• Serve as a point of contact for clients, delivering a professional and welcoming experience
• Maintain and organize electronic and physical filing systems in compliance with firm standards
• Assist with onboarding paperwork, engagement letters, and client documentation
• Coordinate office operations, including supplies, mail distribution, and vendor communication
• Support special projects, including tax season logistics and deadline tracking

Qualifications

• 2+ years of administrative experience, preferably in a professional services or accounting environment
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with document management systems is a plus
• Excellent organizational skills with a high level of attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Professional demeanor with a client-service mindset

Preferred Qualifications

• Experience working in a CPA firm or financial services environment
• Familiarity with tax or audit processes and terminology
• Associate's or Bachelor's degree in Business Administration or related field