Administrative Assistant

Arkansas Blue Cross and Blue Shield; Little Rock (AR); On-site; USD 57,000 - 73,000; Full time

Benefits offered by this job

Tuition reimbursement

Club Blue onsite gym

Onsite dining - Green Leaf Grill

Job summary

Arkansas Blue Cross and Blue Shield is seeking an Administrative Assistant to provide advanced, confidential support to senior leaders and managers. The role manages day-to-day operations with independence, judgment, and professionalism within a 100% onsite Little Rock office.

The position requires strong MS Office skills, multi-tasking, and the ability to coordinate complex schedules, travel, reports, and presentations.

Qualifications

• Education: High school diploma or equivalent; Bachelor’s degree preferred in Business Admin, Health Admin or related field.
• Minimum three (3) years of advanced administrative experience, preferably supporting executives; or one (1) year with a bachelor’s degree.
• Proficiency in MS Word, Excel, Access, and PowerPoint; ability to create presentations and analyze reports.
• Typing speed 50 wpm preferred; strong deadline management and multi-tasking abilities.

Responsibilities

• Assist with special projects and other duties as requested.
• Book travel within policy, balancing schedules and personal time between meetings.
• Conduct complex research for executives and compile reports and analyses.
• Coordinate executive engagement, correspondence and interactions.
• Arrange internal and external meetings including team, off-site, one-on-one and conferences.
• Create and edit presentations, documents, and spreadsheets for meetings.
• Manage complex schedules to optimize executive time and priorities.
• Record meetings and summarize action items accurately.
• Collaborate with peers to manage cross-functional initiatives.
• Support budgeting, expense reporting and procurement activities.

Skills

Active Listening

Continuous Learning

Coordinating Resources

Cross-Functional Planning

CRM

Interpersonal Relationship Management

Microsoft Office

Oral Communications

Performing Administrative Activities

Sound Judgment

Time Management

Written Communication

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

To learn more about Arkansas Blue Cross and Blue Shield Hiring Policies, please click here.

Job Summary

The Administrative Assistant performs advanced, diversified and confidential administrative and project support to senior leaders and various support managers. The incumbent manages the overall day-to-day operations of senior leadership, which requires considerable independent judgment, initiative and professionalism.

Requirements

Education High school diploma or equivalent. Bachelor’s degree in relevant field (Business Administration, Health Administration, or other related area) preferred. EXPERIENCE & KNOWLEDGE Minimum three (3) years' advanced administrative experience, preferably supporting at the executive level OR one (1) year advanced administrative experience with an applicable bachelor's degree. Proficiency using Microsoft Word, Excel, Access, and PowerPoint with the ability to create presentations and navigate through spreadsheet reports. Typing proficiency of at least 50 words per minute preferred. ESSENTIAL ABILITIES Ability to meet deadlines. Ability to multi-task and prioritize responsibilities.

Location

This role is 100% onsite in our Little Rock, Arkansas office.

Skills

• Active Listening
• Continuous Learning
• Coordinating Resources
• Cross-Functional Planning
• Customer Relationship Management (CRM)
• Interpersonal Relationship Management
• Microsoft Office
• Oral Communications
• Performing Administrative Activities
• Sound Judgment
• Time Management
• Written Communication

Responsibilities

• Assists with special projects or other duties, as requested.
• Books appropriate travel within travel policy taking into account schedules, travel time and personal time between meetings.
• Conducts more complex research to assist executive(s) with inquiries or issues and secures requested information and compiles various reports and analyses.
• Coordinates executive engagement, correspondence and interactions.
• Coordinates internal and external meetings including but not limited to team meetings, off-site meetings, one-on-one meetings, conferences, etc.
• Creates, maintains, and edits presentations, documents, and spreadsheets for meetings.
• Manages day-to-day complex schedules in such a way that the executive is able to fulfill obligations and prioritize actions in an organized, efficient way.
• Manages follow up on all executive meetings and serves as a meeting recorder-summarizing action items precisely.
• Partners with peers and direct reports of the assigned executive(s) to manage cross-functional initiatives.
• Performs specialized functional area duties, such as reporting, research, project coordination, analysis, etc., requiring broad and comprehensive skills and knowledge.
• Submits accurate expense reports in a timely manner adhering to policy and assists in overseeing budget and procurement activities.

Certifications

Hiring Range $57,290.00 - $72,645.00

Security Requirements

This position is identified as level three (3). This position must ensure the security and confidentiality of records and information to prevent substantial harm, embarrassment, inconvenience, or unfairness to any individual on whom information is maintained. The integrity of information must be maintained as outlined in the company Administrative Manual.

Segregation of Duties

Segregation of duties will be used to ensure that errors or irregularities are prevented or detected on a timely basis by employees in the normal course of business. This position must adhere to the segregation of duties guidelines in the Administrative Manual.

Employment Type Regular ADA Requirements

1.1 General Office Worker, Sedentary, Campus Travel - Someone who normally works in an office setting or remotely and routinely travels for work within walking distance of location of primary work assignment.

Why? We Love our Employees

At Arkansas Blue Cross, we care about the health, wellness, and education of our employees. We offer many great incentives such as: Tuition reimbursement. Club Blue, a free, onsite gym to encourage exercise. Green Leaf Grill and Green Leaf Grill Express, onsite restaurants in Little Rock that promote healthy eating. Incentives for wellness education and exercise

We Love our Culture

The average tenure is 10 years with hundreds of employees having been here 15 years or longer. Our inclusive culture brings employees together to connect while celebrating our differences.

We Love our Community

Our employees often volunteer within their communities, at charity events, walks and runs, schools and nonprofits. When disasters strike, our employees help wherever they are needed. It’s just another way we show that Blue cares.