Administrative Assistant

MaineGuide; Lewiston (ME); Hybrid; USD 25,000 - 30,000; Full time

Benefits offered by this job

Full Benefits

Job summary

Sevita seeks an Administrative Assistant/Front Desk in Lewiston, ME, to provide full secretarial support to multiple supervisors. The role requires handling a range of office tasks, scheduling, and data management to keep the program running smoothly.

The position offers standard benefits and an 8:00am–4:30pm schedule. Travel may be required, and prior administrative experience is preferred for success in this fast-paced setting.

Qualifications

• Two years of experience in administrative support.
• High school diploma or equivalent.
• Travel as needed

Responsibilities

• Produces standard correspondence, memos and reports from drafts; proofreads for grammar, spelling and format.
• Maintains calendars and daily schedules; schedules appointments and meetings; records meeting minutes.
• Prepares and processes office administrative paperwork (employment requisitions, time sheets, invoices).
• Reviews and processes non-routine paperwork; purchase requisitions and performance reports.
• Maintains petty cash and reconciles company accounts; secures cash balances.

Skills

Two years’ experience in admin support

Education

High school diploma or equivalent

Job description

NeuroRestorative, a part of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans.

Full time Administration Assistant /Front Desk Job Opportunity

Hiring Immediately

Full Benefits

Comps- $19.75/hr. or higher based on experience

Schedule - 8:00am - 4:30pm

OUR MISSION AND PERFORMANCE EXPECTATIONS

The MENTOR Network is a mission-based organization dedicated to providing high quality services to those we serve.Therefore, to deliver on our mission, The Network expects every employee to perform his or her job first and foremost in accordance with the Company’s mission.

SUMMARY

The Administrative Assistant’s primary duty is performing a full range of standard secretarial and administrative support services for multiple supervisors or staff.Rather than performing a single task, this position requires responsibilities that change with the needs of the office/department/program.

ESSENTIAL JOB FUNCTIONS

To perform this job successfully, an individual must be able to satisfactorily perform each essential function listed below:

• Produces standard correspondence, memos and reports from drafts.Proof reads and edits material for appropriate grammar, spelling and format.
• Maintains calendars and daily schedules.Schedules appointments and meetings for staff, supervisors and managers. Attends meetings to record minutes as required.
• Prepares and processes office administrative paperwork, such as employment requisitions, employee time sheets, expense vouchers, invoices, etc.
• Reviews and processes non-routine paperwork associated with departmental functions, such as purchase requisitions, statistical activity/performance reports, work orders, etc.
• Maintains and processes Petty Cash, securing cash box and assuring petty cash balances are accurate, including maintaining, reconciling, and securing a company checking account.
• Ensures adequate inventory of office supplies and basic maintenance of office equipment.Coordinates timely repair of office equipment.
• Sets up and maintain confidential, sensitive files and records for multiple functions, ensuring efficient retrieval of information.
• Serves as the liaison to company vendors, staff, etc.
• Assists with special projects. Gathers data and prepares a variety of documents and reports using established formats.
• Maintains various databases such as the Network’s Census system.
• Tracks and monitors company devices such as cell phones, computers and pagers/beepers, including ordering, tracking and the reclaiming of equipment from terminating employees.
• May assist in maintaining records in accordance with State, Federal and company regulations and policy as required.
• Assists with various Human Resources related tasks as required.
• Performs duties of Associate Administrative Assistant as required.
• Assists other administrative staff with special projects and overflow work as needed.

SUPERVISORY RESPONSIBILITIES

None required

Minimum Knowledge and Skills required by the Job

The requirements listed below are representative of the knowledge, skill, and/or abilities required to perform the job:

Education and Experience:

• High school diploma or equivalent
• Two years’ experience in administrative support.

Certificates, Licenses, and Registrations Required:

• None required

Other Skills and Abilities:

• N/A

Other Requirements:

• Travel as needed

Physical Requirements:

• Light work.Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.

AMERICANS WITH DISABILITIES ACT STATEMENT

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions either unaided or with assistance of a reasonable accommodation to be determined on a case by case basis via the interactive process.

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.
We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.
As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.