Administrative Assistant

Twice; Lehigh Acres (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Ibis Landing Golf & Country Club in Lehigh Acres, FL, part of Troon, is seeking an Administrative Assistant to support the department manager and office operations. This role involves a mix of secretarial tasks, clerical duties, and travel arrangements in a fast-paced hospitality environment.

The ideal candidate has an AA degree and 1–2 years of administrative experience, with strong MS Word/Excel skills and the ability to work independently.

Qualifications

• Associates Degree (AA) and one to two years of administrative experience, or equivalent.
• Regular and reliable attendance.
• Intermediate to advanced computer skills; Microsoft Word and Excel strongly preferred.
• Ability to work independently with minimal supervision; effective written and verbal communication.

Responsibilities

• Performs secretarial duties for the department manager (filing, phones, messages, scheduling, travel).
• Clerical tasks including typing, copying, and taking meeting minutes.
• Orients visitors to the department/facility.
• Distributes daily mail and maintains filing systems.
• Answers phone and assists the public with information.
• Prepares summaries and reports; assists with month-end close and revenue audits.
• Assists in accounts payable reconciliation and vendor statements as needed.
• Completes special projects and develops/maintains office procedures.
• Trains or supervises other clerical staff.

Skills

Microsoft Word

Microsoft Excel

Administrative support

Communication skills

Education

Associate's Degree

Job description

Ibis Landing Golf & Country Club, located in Lehigh Acres, FL, is pleased to announce an excellent career opportunity for an Administrative Assistant! We are seeking a driven individual who is eager to learn, contribute, and grow within a fast-paced hospitality-focused property organization. As part of Troon, you'll contribute to a global leader in golf and community management.

Key Responsibilities of the Administrative Assistant:

• Performs various secretarial duties for the department manager such as filing, answering phones and taking messages, arranging conference calls, scheduling meetings, handling information requests, making travel arrangements and other similar tasks.
• Performs clerical duties including typing, copying, and taking minutes at meetings.
• Orients visitors to the department and/or facility.
• Distributes daily mail and maintains filing system to include databases.
• Answers telephone and assists the general public with information about the department and/or facility.
• Prepares summaries and reports.
• Assists with month end close, review and print reports
• Assists in performing daily revenue audits for revenue generating departments
• Assists in reconciliation of accounts payable, vendor statements, loans and various accounts as needed
• Completes special projects and related duties as assigned by the department manager.
• Develops and maintains current office procedures.
• Trains, coordinates and/or supervises other office or clerical staff.
• Performs other duties as required.

Minimum Qualifications for the Administrative Assistant:

• Associates Degree (AA); and one to two years of administrative experience; or equivalent combination of education and experience.

Other Qualifications:

• Regular and reliable attendance.
• Intermediate to advanced computer skills including, but not limited to, use of Microsoft Word and Excel strongly preferred.
• Ability to work independently with little or no supervision.
• Ability to communicate verbally and in writing. Ability to compose letters and to facilitate phone calls and general inquiries sensibly.

About Troon

Founded in 1990 and headquartered in Scottsdale, AZ, Troon is the world's largest professional club management company, that specializes in services in golf, hospitality, and residential communities. With more than 900 locations in 45+ states and 27+ countries, Troon is a leading employer in hospitality. Guided by values that emphasize being infectiously energetic, consciously kind, and humbly prosperous, Troon offers professionals the opportunity to grow and succeed within a globally respected organization. Learn more at www.troon.com.