Administrative Assistant

Leavenworth High School; Leavenworth (KS); On-site; USD 17,000 - 25,000; Full time

Job summary

Leavenworth High School in Leavenworth, KS is seeking an Administrative Assistant to provide clerical and administrative support. This role reports to the Principal and requires strong correspondence and data management skills.

Responsibilities include coordinating office functions, scheduling, travel arrangements, budgeting help, and preparing meeting materials. The ideal candidate has three years as a secretary and proficiency with word processing, databases, and presentations.

Qualifications

• High school diploma or equivalent.
• Three years experience as a secretary.
• Experience in using various computers and computer programs, including word processing, database, spreadsheet and desktop publications.
• Knowledge of various office machines and telecommunications equipment.
• Ability to compose letters and presentation materials.

Responsibilities

• Coordinate office and clerical support to assist with the efficient operation of administration.
• Ensure all activities conform to district guidelines.
• Communicate and work effectively with members of the school district and community.
• React to change and frequent interruptions in a productive and positive manner, meeting deadlines as assigned.
• Operate all equipment appropriately as required.
• Support the vision and mission of the district.
• Process incoming correspondence and compose correspondence as necessary.
• Screen, respond to, and direct incoming calls, recording messages for the Executive Director of Instructional Services and Director of Support Services.
• Maintain a regular filing system, including confidential information.
• Manage projects and report status updates, including daily/weekly/monthly task requirements.

Skills

Secretarial experience

Computer literacy

Letter writing

Presentation materials

Education

High school diploma

Tools

Word processing

Databases

Spreadsheets

Desktop publishing

Telecommunications equipment

Job description

Administrative Assistant

Leavenworth USD 453 Leavenworth High School - Leavenworth, Kansas Open in Google Maps

This job is also posted in Leavenworth School District 453

Job Details

Job ID: 5899551
Application Deadline: Sep 07, 2026 11:59 PM (Central Standard Time)
Posted: Aug 24, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Title: Administrative Assistant

Reports to:Princial

Hours: M-F 7:45-4:15, Monday - Friday, 220 days per year

Qualifications:

• High school diploma or equivalent.
• Health and Inoculation Certificate on file in the central office (after employment offer is made).
• Three years experience as a secretary.
• Experience in using various computers and computer programs, including word processing, database, spreadsheet and desktop publications. Knowledge of various office machines and telecommunications equipment.
• Ability to compose letters and presentation materials.
• Desire to continue career improvement by enhancing skills and job performance.

Purpose and Objectives of the Position:

The administrative assistant coordinates office and clerical support to assist with the efficient operation of instructional and support services. To accomplish these tasks, this position works closely with the staff and administration of the district.

Essential Functions:

• Ability to coordinate office and clerical support to assist with the efficient operation of administration
• Ability to ensure all activities conform to district guidelines.
• Ability to communicate and work effectively and cooperatively with members of the school district and community.
• Ability to react to change and frequent interruptions in a productive and positive manner, meeting deadlines as assigned.
• Ability to operate all equipment appropriately as required.
• Ability to work to implement the vision and mission of the district.

Physical Requirements/Environmental Conditions:

• Requires prolonged sitting or standing, and use of equipment including repetitive motions and computer eye fatigue.
• Requires physical exertion to manually move, lift, carry, pull or push heavy objects or materials.
• Must occasionally work in noisy and crowded environments, with numerous interruptions.

General Responsibilities:

• Ability to process incoming correspondence and compose correspondence as necessary.
• Ability to screen, to respond to, and/or to direct incoming calls, recording messages for the Executive Director of Instructional Services and Director of Support Services, and other staff associated with the Board of Education office.
• Ability to obtain, gather, and organize pertinent data, putting it into functional form.
• Ability to enter, maintain, and extract data from various databases and creating communications from source data to support responsibilities in the areas of Instructional and Support Services.
• Ability to maintain a regular filing system, including confidential information.
• Ability to manage projects and report status updates, including the maintenance and communication of daily, weekly, and monthly task requirements associated with instructional and support services.
• Ability to maintain calendars, scheduling, confirming appointments and meeting requests as requested.
• Ability to make travel, lodging, and registration arrangements for thebuilding administration, and for any staff attending workshops, conferences, and seminars.
• Ability to greet and screen visitors, making arrangements for comfort while visitors await scheduled meetings, or direct them to the appropriate location/administrator to accommodate their needs.
• Ability to support general accounting responsibilities and finance policies in the area of budget, including the preparation, submission, organization and maintenance of records for various funding accounts.
• Ability to prepare and organize meeting materials (i.e. agenda, minutes, invitations, correspondence) for various building and departmental meetings.
• Ability to communicate and distribute policies and procedures that relate to Instructional and Support Services.
• Ability to research, compile, and assist with the identification, collection, and submission of information as required by district, state, and federal reports.
• Ability to respond to information requests in a cooperative, courteous, and timely manner.
• Ability to observe and follow all school district policies at all times. Implement and follow all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan.
• Ability to perform other tasks and assume other responsibilities as directed by the Executive Director of Instructional Services and Director of Support Services.

Pre-Employment/Yearly Requirements:Employee shall meet all the pre-employment and yearly requirements as specified in the Policies of the Board of Education.

Term of Employment: At will.

Salary:$15.25/hour with increases for experience and education

FLSA Status:Non-Exempt; Hourly

Evaluation:Performance effectiveness will be evaluated in accordance with provisions of Board of Education Policy.

Position Type: Full-Time

Salary: $15.25 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Stacey Cole , Associate Principal
• Leavenworth High School
• Email: [e-mail]