ADMIN ASSISTANT VIRTUAL SCHOOL

Young World Physical Education

Lawrence (KS)

On-site

USD 43,000 - 44,000

Full time

14 days+

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Job summary

Lawrence Virtual School is seeking an Administrative Assistant to provide secretarial and administrative support to assigned administrators, communicate with students, parents, staff, and external partners, and ensure compliance with financial and administrative requirements.

The role supports LVS and Centennial, with responsibilities including budget analysis, vendor coordination, and audit preparation. Immediate start; full-time, 8 hours/day, 261 days/year, based in Lawrence, KS.

Qualifications

SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems.

Responsibilities

Analyzes and coordinates budget data to resolve variances and ensure compliance with district requirements.
Collaborates with departments to gather and provide information and improve processes.
Collects fees and funds from student events, ensuring accurate and timely transactions.
Coordinates and schedules programs and activities to ensure facility and equipment availability and service delivery.
Greets visitors and directs inquiries to appropriate personnel while enforcing security procedures.
Maintains inventory of supplies and records to comply with district and federal requirements.
Operates office equipment and maintains files and databases for reliable information.

Skills

Office administration

Budget coordination

Communication

Multitasking

Education

High school diploma or equivalent

Job description

Lawrence Unified School District (KS) LAWRENCE VIRTUAL SCHOOL - Lawrence, Kansas Open in Google Maps

ADMIN ASSISTANT VIRTUAL SCHOOL

Lawrence Unified School District (KS) LAWRENCE VIRTUAL SCHOOL - Lawrence, Kansas Open in Google Maps

This job is also posted in Lawrence Unified School District (KS)

Job Details

Job ID: 5846774
Application Deadline: Posted until filled
Posted: Jul 22, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Administrative Assistant - Virtual School

This role will serve both LVS and Centennial and will be housed at Centennial.

USD 497

Details

FTE:

1.0

HOURS/DAY:

8.0

DAYS PER YEAR:

261

This position has responsibilities of finance, but also plays a crucial role in the annual virtual audit as well as helping with marketing vendors and other vendors to secure supplies, etc. for LVS.

Purpose Statement:

The job of Administrative Assistant - Virtual School is done for the purpose/s of providing secretarial and administrative support to assigned administrator(s); communicating information to students, parents, staff, and/or other districts; ensuring compliance with financial, legal and administrative requirements; and supporting the broad array of services provided to students, parents, instructional and support employees.

Essential Functions

Analyzes and/or coordinates budget data as assigned for the purpose of resolving budget variances and evaluating compliance with district and state requirements.
Collaborates with various departments for the purpose of gathering and/or providing information to improve processes and programs.
Collects fees and/or funds from student events for the purpose of ensuring the accuracy and timely completion of transactions.
Communicates with a variety of individuals and entities for the purpose of coordinating activities, conveying and/or gathering information and resolving issues.
Compiles and analyzes data from a variety of sources for the purpose of complying with legal and/or administrative requirements.
Coordinates and schedules a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.
Greets all incoming persons for the purpose of responding to inquiries, directing their request to the appropriate personnel and/or enforcing secure entry procedures.
Maintains inventory of supplies and materials for the purpose of ensuring items' availability.
Maintains a variety of computerized and manual records, files, and databases for the purpose of documenting activities, providing reliable information and complying with district, state and federal requirements.
Maintains office equipment, tools and work areas (e.g. cleaning, load supplies, clear paper jams, etc.) for the purpose of ensuring a safe working environment and the availability of items within a specific time frame.
Monitors assigned department/program activities for the purpose of ensuring completion in compliance with established financial, legal and/or administrative requirements.
Orients new site personnel regarding appropriate school and district practices (e.g. directions, building procedures, etc.) for the purpose of effectively assimilating new personnel into site operations.
Participates and/or facilitates meetings, workshops and seminars for the purpose of conveying and/or gathering information, developing knowledge required to perform job functions and meet district objectives.
Performs record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed.
Prepares a wide variety of written and electronic materials for the purpose of documenting activities, providing written reference, and/or conveying information in accordance with district, state, federal and/or administrative requirements.
Processes a variety of financial information for the purpose of updating information, transmitting information and/or complying with district, state and federal requirements.
Processes documentation and materials for the purpose of disseminating information to appropriate parties for action.
Provides proctoring for state assessments and finals, organizes and manages all materials and supplies for state assessment sites for the purpose of ensuring compliance with district, state, and federal requirements.
Responds to inquires from a wide variety of internal and external parties (e.g. staff, parents, students, public agencies, auditors, etc.) for the purpose of providing information, facilitating communication among department and/or providing direction as may be required.
Supports assigned administrator(s) for the purpose of assisting with their administrative functions.

Other Functions

Assists other personnel for the purpose of supporting them in the completion of their work activities.
Performs other duties as assigned for the purpose of ensuring the efficient and effective functioning of the the school.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing projects; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; accounting/bookkeeping principles; and concepts of grammar and punctuation.

ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; multitasking; meeting deadlines and schedules; working with frequent interruptions; setting priorities; working as part of a team; making independent decisions; travel as needed; adhering to district policies; and regular attendance except when taking approved leave.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; monitoring budget expenditures. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. The job is performed in a generally hazard free environment.

Experience Job related experience with increasing levels of responsibility is required.

Education High school diploma or equivalent.

Equivalency

Required Testing

Certificates

Continuing Educ./Training

Clearances

Kansas Bureau of Investigation

Kansas Department of Children and Families

Physical Exam/TB Screening

FLSA Status Approval Date Salary Range

Non Exempt 9/20/2017 13