Administrative Assistant

Associa; Las Vegas (NV); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k

Disability Insurance

Wellness Programs

Professional development

Job summary

Associa is seeking a detail-oriented administrative assistant in Las Vegas to support association operations and communications. The role handles correspondence, calls, mail, and board package preparation, while keeping records up to date and assisting with daily office tasks.

Qualifications include a high school diploma or GED, strong communication skills, and the ability to work with diverse stakeholders.

Qualifications

• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self-motivated, proactive, detail-oriented, and a team player.
• Time management and time-critical prioritization skills.
• Bilingual preferred (English/Spanish fluent)

Responsibilities

• Organizes and prepares correspondence relating to association business.
• Receives and responds to incoming calls from homeowners, Board members, and vendors.
• Reviews invoices for completeness/accuracy and prepares vouchers for approval.
• Processes and distributes incoming and outgoing mail for the office.
• Prepares and assists community managers with board packages and mailings.
• Updates homeowner and association information in C3 and shared files.
• Relieves concierge/telephone operators on an as-needed basis.
• Keeps workspaces organized; alerts of low supplies; assists stocking.
• Processes print jobs, scanning, and faxing as general office support.
• Files association documents and arranges delivery/pickup of files.
• Other duties as assigned.

Skills

Office equipment

Conflict resolution

Professional communication

Self-motivated

Time management

Bilingual EN/ES

Education

High School diploma or GED

Associate's Degree Preferred

Job description

Associa offers a competitive benefits package to our full-time employees, including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have beendesignateda Great Place to Work for six consecutive years, and many of our locations have been awarded as Best and Brightest.

Compensation:

$19.00 hourly rate

Duties include, but are not limited to:

• Organizes and prepares correspondence relating to association business.
• Receives and responds to incoming calls from homeowners, Board members, and vendors. Follow through on various requests.
• Reviews invoices for completeness/accuracy of charges and prepares payable vouchers for theManager's approval if not completed by the Telephone Operator.
• Processes and distributes incoming and outgoing mail for the office and the Associations.
• Prepares and assists community managers with monthly board packages and in-house mailings.
• Updates homeowner and association information in C3 and shared files.
• Relieves concierge/telephone operators on an as-needed basis.
• Keeps workspaces organized and maintained. Alerts the Office Manager of low supplies and assistsin supply stocking and distribution.
• Processes print jobs, scanning, and faxing as general office support when needed.
• Files association documents for Community Managers. Arranges for the delivery and pick up ofdocuments from storage when necessary.
• The preceding functions have been provided as examples of the types of work performed byemployees assigned to this job classification. Management reserves the right to add, modify,change, or rescind the work of different assignment positions.
• Other duties as assigned.

Requirements

Knowledge and Skills

• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self-motivated, proactive, detail-oriented, and a team player.
• Time management and time-critical prioritization skills.
• Bilingual preferred (English/Spanish fluent)

Education and Experience

• High School diploma or GED Required
• Associate's Degree Preferred
• 0 -- 3 years of directly related or closely related experience

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