Administrative Assistant

City of Largo; Largo (FL); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Paid holidays

Professional development

Job summary

The City of Largo in Florida seeks an experienced administrative professional to provide diversified support to department managers, supervisors, and employees. You will handle purchasing, payroll backup, and event planning while delivering excellent customer service to staff and vendors.

Key duties include processing purchases and invoices, maintaining files, assisting with payroll entries, and coordinating department activities with accuracy and discretion.

Qualifications

• High School diploma or GED required; some college coursework preferred.
• At least five years of prior administrative experience.
• Proficient in word processing, spreadsheets, and presentation applications.
• Knowledge of basic accounting principles and practices.
• Ability to work with ERP software and payroll processes.

Responsibilities

• Deliver diversified administrative support to department managers, supervisors, and employees.
• Handle purchasing transactions and invoice payments; track expenditures.
• Assist with payroll entries and serve as backup for Office Administrator.
• Process personnel changes including new hires and separations.
• Plan department events and manage department communications.

Skills

Professional communication

Written communication

Word processing

Spreadsheets

Presentations

Accounting basics

ERP experience (Workday)

Data entry

Education

HS diploma or GED

Some college coursework

Tools

Workday ERP system

Job description

Please note that applications must be completed and submitted by 11:59 pm ET on the day prior to the close date listed on the job posting.Mission: Provide Superior Services that Inspire Community PrideVision: To be the Community of Choice in Tampa BayValues: Integrity, Collaboration, Passion, CreativityLargo's commitment to a High Performance Organization (HPO) model builds a flexible and resilient organization that intentionally builds leadership capacity at all levels of the organization.CITY OF LARGO ... Naturally A Great Place to Work!Closing:ContinuousSalary:$18.63 hourly rateJob Summary:Delivers diversified administrative support to department managers, supervisors, and employees. Handles purchasing transactions, assists with payroll management, and plays a key role in planning department events. Displays exceptional customer service to both internal employees and outside vendors while resolving issues independently. This position reports to an assigned supervisor.ESSENTIAL DUTIES AND RESPONSIBILITIES:All employees share components of leadership, management, technical, and team skills to assist in making the City of Largo the community of choice in Tampa Bay.LeadershipDemonstrates an understanding and reflection of the City’s mission, vision, and values and a commitment to achieve organizational goals aligned with the City’s strategic planChampions a high performance work culture that encourages and embraces new ideas, develops individuals and welcomes and encourages diverse perspectivesArticulates strategic and innovative thinking and provides clarity to deliver superior servicesApproaches the job with enthusiasm and curiosity to promote a solutions-oriented work cultureManagementEffectively manages assignments and priorities to ensure the fulfillment of projects, tasks, and responsibilitiesFollows suggested procedures to assure the highest standards of risk management, employee safety and risk avoidanceTechnicalDelivers diversified administrative support to department managers, supervisors, and team membersWork may involve confidential and sensitive materialPrepares, tracks, processes, and organizes credit card statements, purchase order requisitions, and invoice payments; tracks and logs expendituresAssists with payroll entries and serves as backup for Office AdministratorProvides customer service to employees and citizens while resolving issues and complaints independentlyProcesses personnel changes including new hires, separations, workers compensation, requisitions, and personnel action requests (PAR)Responsible for specific aspects of department events such as planning food and decorationsServes as key resource with procedural knowledge and updates standard operation procedures (SOP)Maintains various programs for departmentOrders office supplies and tracks inventoryFields telephone calls and transfers to appropriate person as necessaryMay assist with interviewing and/or on-boarding new employeesMaintains files for departmentTeam SkillsSupports honest and transparent decision-makingCollaborates with all team members in a way that builds upon ideas and takes personal accountability and ownership of projects, roles, and assignmentsOpenly exhibits a positive attitude, in words and action, and encourages others to do the samePerforms related work as required.EMERGENCY RESPONSE STATUS: As a condition of employment, City of Largo employees will be required to work as directed during an undeclared and/or a declared emergency. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the official job description.MINIMUM QUALIFICATIONSEducation and Experience:High School diploma or General Education diploma (GED) required; some college coursework preferredAt least five (5) years prior administrative experiencePrior Workday or other enterprise resource planning (ERP) software experience helpfulKnowledge, Skills, and Abilities:Professional communication and interpersonal skills with ability to communicate clearly and concisely, both verbally and in writingProficient in word processing, spreadsheets, and presentation applicationsKnowledge of basic accounting principles and practicesAbility to effectively operate office machines such as computers, calculators and copiersAbility to maintain effective and collaborative working relationships with team members and the publicAbility to input, access, and retrieve data from a spreadsheet or databaseWORK ENVIRONMENT & PHYSICAL REQUIREMENTSWork Environment: 100% inside a climate controlled building.Physical Requirements: The essential functions of the job require: sitting approximately six (6) hours per day, standing approximately one (1) hour per day, and walking approximately one (1) hour per day. The job also requires frequent: fine manipulations, reaching, and repetitive motion, with occasional: bending/stooping, kneeling, pulling, and lifting/carrying objects weighing up to 15 pounds. On rare occasions the work requires: grasping and lifting objects weighing up to 44 pounds.Sensory Requirements: Hearing: Ability to understand what others are saying in normal conversation. Speaking: Ability to communicate orally with others. Seeing: Ability to see and read fine and/or normal print.Technology: The work requires ability to operate telephones, smart phones, tablets, photocopiers, printers, desktop, laptop computers, calculators and all associated software. The work also requires proficiency with computer hardware and software programs including word, spreadsheet and/or database applications, internet applications, and database management.IMPORTANT INFORMATION:No - DRUG TESTING (Safety Sensitive)No - CHILDCARE FINGERPRINTINGYes - CREDIT CHECKNo - FDLE AND CJSTC SECURITY CLEARANCE: As mandated by the FDLE, CJSTC and the Largo Police Department, this position may be subject to additional security clearances due to access to the police department facility or police department's electronic data.About UsThe City of Largo is an exceptional place to work and live! As the third largest city in Pinellas County and the fourth largest in the Tampa Bay area, Largo offers the perfect blend of convenience and charm. Located near world-class beaches and top regional attractions, the City provides a picturesque natural setting and an outstanding quality of life.Largo’s award-winning parks system spans nearly 500 acres and includes 20 parks and 11 miles of scenic walking trails, offering abundant opportunities for outdoor recreation and connection with nature.About the OrganizationThe organization serves over 84 thousand residents and 3 thousand businesses by providing superior services that inspire community pride. The organization is made up of 12 departments with a shared strategic focus on sustainability, public health & safety, and community pride.Largo is committed to building a High-Performance Organization (HPO) model to intentionally support flexibility, resiliency, and leadership capacity at all levels of the organization. HPO empowers individuals to participate in meaningful projects and initiatives to promote employee and community engagement.As a national Top Workplace, Largo is recognized for its innovative, collaborative, and passionate workforce. Team members enjoy competitive pay, robust professional development opportunities, generous benefits and leave packages, and a healthy work-life balance.With its family-friendly atmosphere, tree-lined streets, and award-winning parks, Largo offers more than just a workplace, we offer a community. Every day, we work toward our vision of being the Community of Choice in Tampa Bay, Naturally!About our BenefitsTeam Members enjoy a comprehensive benefits package designed to support the health, wellness, and financial security of our team members. Benefits include medical, dental, and vision coverage; wellness programs; Flexible Spending Accounts (FSA) or Health Savings Accounts (HSA); paid life insurance; and AD&D coverage, with optional supplemental life insurance available.Full-time team members participate in a Defined Contribution 401(a) Plan with a generous City match. Public Safety team members participate in retirement plans outlined in their respective union agreements. All team members may enroll in optional Deferred Compensation 457(b) and/or Roth 457(b) plans.Additional benefits include 11 paid holidays, 24/7 access to fitness centers, tuition reimbursement, and ongoing professional development opportunities.For a complete overview of benefits, please review the City of Largo’s Largo Lifeline.