Administrative Assistant

First National Bank of America; Lansing (MI); On-site; USD 35,000 - 55,000; Full time

Job summary

First National Bank of America seeks a dedicated Administrative Assistant to provide essential support to enhance daily operations. The ideal candidate will excel in multitasking, demonstrate strong communication skills, and manage sensitive information confidentially. Join a team that values a proactive approach to administrative functions in a dynamic environment.

Benefits

Medical plans with low premiums

Dental insurance at low cost

Vision plans

Discounted childcare

Pet insurance

Paid Time Off (PTO)

401k with employer match

Adjustable desks

Qualifications

• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience in a technical environment preferred.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Coordinate meetings and manage communications effectively.
• Monitor budget expenses and maintain financial records.
• Assist with audits and compliance documentation.

Skills

Organizational skills

Multitasking

Attention to detail

Effective communication

Technical terminology

Education

Proven experience as an administrative assistant

Tools

Microsoft Office Suite

Google Workspace

Ticketing systems

Job description

First National Bank of America is seeking a detail-oriented and highly proactive Administrative Assistant to join our team. This role will provide essential administrative and organizational support to the department, ensuring the smooth operation of daily tasks and projects. The ideal candidate will possess strong organizational and multitasking abilities with excellent attention to detail, with the ability to maintain confidentiality and handle sensitive information. The Administrative Assistant bridges technical and administrative functions, enabling efficient communication and workflow within the team and across the organization.

Responsibilities:

• Ability to work in an agile fashion and communicate across multiple communication tools seamlessly (cell phone, Teams, Ring Central and Email)
• Maintain schedules, coordinate meetings and departmental events, take and finalize meeting minutes, and manage communications for the team
• Flexibility to work off hours and travel between office locations as needed
• Assist with purchasing hardware, software, and services, including vendor coordination and inventory management
• Monitor budget expenses, process invoices, and maintain accurate financial records
• Providing organization support including on-call scheduling, alert testing, reporting and organizing and updating documentation
• Assist with audits and compliance documentation, track status and completion of request lists

Qualifications:

• Proven experience as an administrative assistant, preferably within a technical environment
• Demonstrates a high level of enthusiasm, initiative and ownership
• Proficiency in Microsoft Office Suite (specifically Outlook), using cell phone as a productivity tool (Apple or Android), Google Workspace, and familiarity with ticketing systems
• Effective communication skills, both written and verbal
• Basic understanding of technical terminology and systems is a plus
• Knowledge of budget management or procurement processes is beneficial, but not required

Employee benefits

• Medical – Multiple plans to choose from including HSA and traditional. Premiums as low as $0.00
• Dental – Premiums as low as $0.00
• Vision – Low premium Plan
• Discounted childcare
• Pet Insurance
• Paid Time Off (PTO)
• 401k with employer match
• Adjustable desks that can be raised or lowered to sit or stand

At First National Bank of America, we are looking for exceptional individuals with a "servant's heart" or a natural humility that recognizes the importance of prioritizing others' needs. We celebrate and acknowledge efforts that exceed expectations, whether it's delivering added value to customers or supporting colleagues. Just as interest compounds over time, the little things we do can make a substantial difference.

First National Bank of America recognizes that the quality of our people is the foundation for our success. Attracting exceptional individuals who value a challenging work environment that rewards the contributions of its people is the cornerstone of our hiring philosophy.

Note: These statements are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties, and skills required for this job.

First National Bank of America is an Equal Opportunity Employer.

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