Administrative Assistant

Ryann Reed Design Build; Langhorne (Bucks County); On-site; USD 45,000 - 60,000; Full time

Job summary

A construction and design firm in Langhorne is seeking an Administrative Assistant to support the Production Team. This role involves coordinating materials, assisting with scheduling, and maintaining workflows. The ideal candidate should have 1-3 years of experience in construction or related fields, be organized, and possess strong communication skills. You will assist in ordering materials and managing logistics for timely project delivery. This position offers a salary range of $45,000 to $60,000, with growth potential into managerial roles.

Qualifications

• 1 - 3 years of construction or related industry experience.
• Ability to lift 50+ pounds and work in warehouse or jobsite environments when needed.

Responsibilities

• Assist Project Managers and Lead Carpenters with daily production needs.
• Place material orders based on project schedules.
• Maintain clean, safe, and well-organized warehouse.

Skills

Strong organizational and time-management skills

Proactive communicator

Basic understanding of residential construction materials

Proficiency with Microsoft Office

Tools

Buildertrend

CoConstruct

Job description

Ryann Reed Design Build

Administrative Assistant

Location: Langhorne, PA

Reports To: Operations Manager

Job Type: Full-time, In-person

Schedule: Monday-Friday, 8-hour shifts

Position Overview

Ryann Reed Design Build is seeking a reliable and highly organized Production Coordinator to support our Production Team and ensure field crews have the materials, information, and logistical support needed to keep projects on track.

This role acts as the key link between the office, warehouse, and job sites, coordinating materials, assisting with scheduling needs, and maintaining smooth project workflows. The ideal candidate thrives in a fast-paced environment, communicates clearly, and takes initiative to solve problems before they impact the schedule.

The Production Coordinator plays a vital role in helping projects stay on time, on budget, and within our quality standards.

Key Responsibilities

Production Support

• Assist Project Managers and Lead Carpenters with daily production needs.
• Help track job timelines and ensure materials are ordered ahead of critical path milestones.
• Perform quality control checks on delivered materials and jobsite drop-offs.

Material Ordering & Receiving

• Place material orders based on project schedules and job requirements.
• Coordinate special orders, custom items, and long-lead products.
• Track purchase orders and delivery timelines for just-in-time deliveries.
• Receive materials into inventory or deliver directly to job sites, inspecting for accuracy and damage.
• Collaborate with vendors to resolve discrepancies or damaged deliveries promptly.

Logistics & Organization

• Assist with organizing warehouse inventory and staging materials for upcoming projects.
• Deliver urgent tools or materials to job sites as needed.
• Maintain clean, safe, and well-organized warehouse and staging areas.

Communication & Documentation

• Communicate daily with Project Managers, Lead Carpenters, and vendors.
• Update project management software with order statuses, delivery notes, and materials information.
• Maintain accurate documentation for all purchases, deliveries, returns, and inventory adjustments.

Required Skills & Qualifications

• 1 - 3 years of construction or related industry experience.
• Strong organizational and time-management skills.
• Proactive communicator with the ability to work independently and manage multiple priorities.
• Basic understanding of residential construction materials and project workflows.
• Proficiency with Microsoft Office and project management software (Buildertrend, CoConstruct, or similar).
• Ability to lift 50+ pounds and work in warehouse or jobsite environments when needed.

Ideal Candidate Qualities

• Problem-Solver: Anticipates needs and takes initiative without constant direction.
• Team Player: Dedicated to supporting field and office teams with a positive, helpful attitude.
• Detail-Oriented: Ensures accuracy in orders, deliveries, and documentation.
• Customer-Focused: Understands that internal teams rely heavily on timely and reliable support.

Salary

• $45,000 - $60,000, depending on experience

Growth Opportunity

This role offers advancement potential into positions such as Purchasing Manager, Assistant Project Manager, or Warehouse Manager, depending on performance and interest.