Administrative Assistant

Lake Forest Place; Lake Forest (IL); On-site; USD 29,000 - 35,000; Full time

Benefits offered by this job

Health & Wellness benefits

403(b) with match

Commuter benefits

Tuition reimbursement and scholarships

Career pathways

Job summary

Lake Forest Place is seeking an Administrative Assistant to support the Maintenance Department on-site in Lake Forest, IL. Shift is 8am-4pm with an hourly rate ranging from $21.02 to $25.17, depending on experience.

You will handle invoicing, budgeting, payroll tracking, monthly reporting, and coordinating renovations, contributing to a well-organized operation that supports residents and staff.

Qualifications

• High school diploma or equivalent required.
• Previous office or administrative experience preferred.
• Proficient computer skills, including Microsoft Office and database systems.
• Basic bookkeeping or financial recordkeeping experience preferred, but not required.

Responsibilities

• Prepares invoices for submittal to Accounting by giving invoices to appropriate person for approval, approves monthly and miscellaneous invoices, xeroxing all invoices, and record on spreadsheets.
• Maintains budgets for Maintenance, Landscaping, Decorating And Public Safety. Works up an estimated monthly budget and checks it against the actual budget, and will bring discrepancies To accounting. Records budgets on spreadsheets.
• Keeps track of payroll files and attendance book for all Depts.
• Types up monthly reports from all supervisors to the Director. Compiles information from these reports into a monthly report to the Vice-President of Operations from the Director of Buildings and Grounds. This report will also contain spread-sheets of monthly budgets and Capital budget items.
• Maintains Capital Budget for Buildings and Grounds department. Keeps track of payments on spreadsheets.
• Prepares monthly resident and interdepartmental transfers.
• Schedules Geneva Place and Wilson/Sidwell renovations for Work to be done by Maintenance, Decorating, and Housekeeping, calls for carpet to be installed, and types up pertinent work requests and renovation forms.
• Prepares monthly reports from the Maintenance management system, trains on how to use the system, and backs-up information in the system.
• Enters invoices for payment into the accounting system.
• Other duties assigned

Skills

Office administration

Microsoft Office

Data entry

Basic bookkeeping

Education

High school diploma or equivalent

Tools

Database systems

Job description

Lake Forest Place
LAKE FOREST, IL 60045, USA

Description

$21.02- $25.17 Hourly Rate (Based on years of experience)

Lake Forest Place | Full Time | Maintenance Department | 8am-4pm| On-site

Are you looking for a team where you can bring your passion, strengths, and best self as a Administrative Assistant?

At Lake Forest Place, you’ll join a mission‑driven community where employees work together to deliver a truly personalized experience for our residents. Our team values collaboration, compassion, and shared expertise, and we’re searching for individuals who lead with heart and help create a positive, uplifting environment.

If you’re someone who enjoys making a difference, building meaningful connections, and contributing to a workplace centered on wellness, independence, joy, and security, you’ll feel right at home here.

Why YOU Will Love Working With Us

Comprehensive Benefits That Care for You

• Health & Wellness: Medical, dental, vision, Wellhub, and onsite fitness
• Financial Security: PTO rollover/sellback, 403(b) with match, commuter benefits, financial counseling
• Peace of Mind: Life insurance, disability coverage, EAP support
• Growth & Development: Tuition reimbursement, scholarships, mentorship, and career pathways
• Community & Connection: Engagement events and 24/7 chaplain counseling for emotional/spiritual support

Key Responsibilities

• Prepares invoices for submittal to Accounting by giving invoices to appropriate person for approval, approves monthly and miscellaneous invoices, xeroxing all invoices, and record on spreadsheets.
• Maintains budgets for Maintenance, Landscaping, Decorating And Public Safety. Works up an estimated monthly budget and checks it against the actual budget, and will bring discrepancies To accounting. Records budgets on spreadsheets.
• Keeps track of payroll files and attendance book for all Depts.
• Types up monthly reports from all supervisors to the Director. Compiles information from these reports into a monthly report to the Vice-President of Operations from the Director of Buildings and Grounds. This report will also contain spread-sheets of monthly budgets and Capital budget items.
• Maintains Capital Budget for Buildings and Grounds department. Keeps track of payments on spreadsheets.
• Prepares monthly resident and interdepartmental transfers.
• Schedules Geneva Place and Wilson/Sidwell renovations for Work to be done by Maintenance, Decorating, and Housekeeping, calls for carpet to be installed, and types up pertinent work requests and renovation forms.
• Prepares monthly reports from the Maintenance management system, trains on how to use the system, and backs-up information in the system.
• Enters invoices for payment into the accounting system.
• Other duties assigned

Qualifications & Skills

• High school diploma or equivalent required
• Previous office or administrative experience preferred.
• Proficient computer skills, including experience with Microsoft Office applications and database systems.
• Basic bookkeeping or financial recordkeeping experience preferred, but not required.

About Presbyterian Living

Presbyterian Living is an independent, not‑for‑profit senior living organization offering a full continuum of care—including independent living, assisted living, skilled nursing, and memory care. Since 1904, we’ve welcomed people from all backgrounds across our communities in Evanston (Westminster Place & Ten Twenty Grove), Lake Forest (Lake Forest Place), and Arlington Heights (The Moorings).

What sets us apart is our commitment to people - residents, families, and employees alike. We’re a compassionate, mission‑driven organization where team members feel supported, valued, and inspired to make a meaningful difference each day.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.