Administrative Assistant

Talentify; La Porte (IN); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Medical plans

Wellness rewards

Health savings account

Pension options

Paid leave policies

Paid holidays

Job summary

The State of Indiana is seeking a professional staff assistant to interpret unit policy, coordinate work across departments, and support administrative functions. You will follow instructions for unusual problems and refer deviations to a supervisor; performance is judged on sound judgment, adherence to directions and technical competence.

The role offers comprehensive benefits, including medical plans, wellness rewards, HSA, pension options, generous leave, and paid holidays.

Qualifications

• High school diploma or equivalent required; 4+ years of related experience may be considered.
• Strong written and verbal communication skills.
• Ability to research, analyze procedures, and write manuals.
• Attention to detail and proofreading skills.
• Ability to coordinate work across sections and maintain cooperative relationships.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Works as professional staff assistant within a state agency performing multiple administrative tasks.
• Researches and prepares reports on agency programs and procedures.
• Prepares and maintains procedural manuals for agency functions.
• Reviews policies and procedures for administrative soundness.
• Coordinates work of various sections of the agency or department.
• Responds to public inquiries about policies and procedures.
• Makes recommendations to improve procedures and efficiency.
• Monitors activity to ensure compliance with applicable rules and regulations.

Skills

Administrative knowledge

Research techniques

Written communication

Attention to detail

Multitasking

MS Office

Policy analysis

Interpersonal skills

Education

High School Diploma or HSE

Tools

Microsoft Office Suite

Job description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About LaPorte Juvenile Correctional Facility:

LaPorte Juvenile Correctional Facility is a multi‑level security facility located in LaPorte, Indiana, and houses up to 62 incarcerated juvenile females. It is the only female juvenile facility in the state and serves as the intake site for female youth entering the Indiana Department of Correction. The campus spans 60 acres and features housing, dining, and administrative areas in the main building. Programming focuses on education, treatment, and individualized services to support rehabilitation. Staff provide a structured and supportive environment that emphasizes growth and positive change. The facility works closely with courts to complete diagnostic evaluations. To learn more about LaPorte Juvenile Correctional Facility, click here.

Role Overview:

You will work with employees in your unit as well as other units within the agency or department and the general public to interpret unit policy and procedures and to maintain coordination of work. You will receive specific instructions on unusual problems and must refer all deviations from the norm tothe supervisor. Results are reviewed for soundness of judgment, adherence to directions and technical competence.

Salary:

The salary for this position traditionally starts at $34,216.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.
• Researches and prepares various reports on agency programs and/or procedures.
• Prepares and maintains procedural manual for agency functions.
• Reviews policies, plans and procedures for administrative soundness.
• Coordinates the work of various sections of the agency or department.
• Answers inquiries from the public concerning policy and procedures in assigned area.
• Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.
• Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Specialized knowledge of the basic principles and theories of administrative management.
• Working knowledge of research techniques and report composition.
• Effective written and verbal communication skills.
• Attention to detail and proofreading skills.
• Organizational skills with the ability to prioritize tasks effectively and multitask.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to analyze procedures and policies and write procedural manuals and recommend improvements.
• Ability to coordinate the work of section staff.
• Ability to maintain cooperative work relationships.

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail].