Clerical Assistant

Talentify; Pendleton (IN); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical plan options

Vision and dental plans

Paid holidays and leave

Job summary

The State of Indiana is hiring a Clerical Assistant at the Correctional Industrial Facility in Pendleton. You will handle the facility packet room, record keeping, and electronic filing while supporting a busy team. A high school diploma is required; GED is welcome but not required.

You will gain experience in a secure environment with growth and comprehensive benefits. Salary starts at $27,638 and may reflect education or experience.

Qualifications

• Working knowledge of general office functions and clerical procedures.
• Basic computer skills.
• Active listening and effective written and verbal communication.
• Organizational skills with ability to prioritize tasks.
• Attention to detail and proofreading.
• Proficiency with Microsoft Office Suite.
• Ability to handle sensitive documents securely.
• Ability to work independently and provide professional customer service.

Responsibilities

• Supports daily operations of the facility packet room and record keeping.
• Maintains electronic filing, document archiving, and classification notifications.
• Works with staff to complete facility goals and tasks in a timely manner.
• Performs general office tasks, greets visitors, answers phones, and routes messages.
• Opens, sorts, and routes mail and prepares outgoing mail.
• Maintains inventory and distributes supplies.
• Adheres to policies and may supervise staff.

Skills

General office functions

Basic computer skills

Active listening

Written and verbal communication

Organizational skills

Attention to detail

Microsoft Office Suite

Handle sensitive information

Independent work

Customer service

Education

High School Diploma or HSE

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About Correctional Industrial Facility:

As a part of the Indiana Department of Correction, the Correctional Industrial Facility promotes public safety by providing meaningful, effective opportunities for successful re-entry. We strive to model best Correctional practices, return productive citizens to our communities, and inspire a culture of accountability, integrity and professionalism. The Correctional Industrial Facility is a level 2-3, medium security Correctional facility for adult males. The Correctional Industrial Facility is located in Pendleton, Indiana. The Correctional Industrial Facility has various job opportunities available to incarcerated individuals to aid in the re-entry process, including apprenticeships, maintenance, grounds crew, food service, sanitation, barbering, and manufacturing. Incarcerated individuals are also afforded the opportunity to earn their GED.

Role Overview

As a Clerical Assistant at the Correctional Industrial Facility, you will be responsible for all duties and responsibilities associated with the facility packet room, record keeping, electronic filing, document archiving, and classification notifications. Individuals with the ability to prioritize and manage multiple tasks are highly sought after and will be the most successful in this position.The position will work closely with other support staff in completing facility-required goals and tasks and will be an integral member of a successful and efficient team.

Salary

The salary for this position traditionally starts at $27,638.00 but may be commensurate with education or work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life

The essential functions of this role are as follows:

• Supports the daily operations of an organization by performing general office tasks
• Greets visitors and directs them to the appropriate person according to their needs.
• Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.
• Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Accurately maintains and organizes office files.
• Delivers messages and run errands.
• Maintains inventory, orders, and distributes supplies.
• Completes tasks or projects assigned by supervisor in a timely manner.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Working knowledge of general office functions and clerical procedures.
• Basic computer skills.
• Active listening skills.
• Effective written and verbal communication skills.
• Organizational skills with the ability to prioritize tasks effectively.
• Attention to detail and proofreading skills.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties.
• Ability to work independently.
• Ability to provide effective and professional customer service to internal and external parties.

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) is required.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan optionsA robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail].