Administrative Assistant - ACA Coordinator

State of Indiana; Kokomo (IN); On-site; USD 35,000 - 43,000; Full time

Benefits offered by this job

Health benefits

Wellness program

Education reimbursement

Job summary

The State of Indiana is seeking an Administrative Assistant - ACA Coordinator for Miami Correctional Facility in Kokomo, IN. This role serves as a high-level liaison between the Warden and Administration/Programs, implementing procedures and ensuring policy adherence.

Salary starts around $39,000 annually with potential commensurate education and experience. Eligible staff may receive a $20 non-discretionary bonus per shift when federal detention duties are performed.

Qualifications

• Strong knowledge of administrative management theories, principles, and practices.
• Extensive knowledge of department or agency programs.
• Excellent written and oral communication abilities.
• Ability to prioritize tasks and multitask effectively.

Responsibilities

• Provide complex administrative support to a department, agency, or facility.
• Make program improvement recommendations to agency executives.
• Assist in developing new policies to meet agency goals.
• Develop new methodologies to improve agency functioning.
• Research and resolve program or procedural problems.
• Explain agency policies to interested parties.
• Ensure compliance with plans, programs, policies, and procedures.
• Investigate administrative problems within the agency.

Skills

Administrative support

Policy knowledge

Communication skills

Multitasking

Education

No degree required

Job description

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Administrative Assistant - ACA Coordinator

Date Posted: Sep 17, 2026

Requisition ID: 483967

Location: Kokomo, IN, US, 46901

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About Miami Correctional Facility :

Miami Correctional Facility is a level‑four high‑medium‑security facility located in Bunker Hill, Indiana, with a capacity of more than 3,100 incarcerated adult males. The facility sits on former Grissom Air Force Base property and also includes a level‑one facility with capacity for more than 200 incarcerated adult males. Miami Correctional Facility offers extensive educational and vocational programming, including a Braille translation program and a sewing shop serving community partners. Incarcerated individuals gain hands‑on skills that build employability for re‑entry and the programs help individuals develop strong work habits and meaningful experience. To learn more about Miami Correctional Facility, click here .

Employees at Miami Correctional Facility support the safe and secure operations of the facility 24 hours a day 7 days per week. Depending on operational needs, assignments will include working with state incarcerated individuals and/or federal detainees.

Role Overview:

As an Administrative Assistant you will be a high level liaison between the Warden for Miami Correctional Facility and two other primary areas – Administration and Programs. You will develop, interpret, and implement procedures as well as ensure adherence to policies and procedures that govern the Operations program area. You will uses a high level of discretion in the course of your duties.

The salary for this position traditionally starts at $39,000.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

Eligible non-custody staff who complete required training and certification to perform federal detention duties will receive a $20 non-discretionary bonus for each shift that they are assigned those duties.

A Day in the Life:

The essential functions of this role are as follows:

• Provides complex administrative support to a department, agency, or facility.
• Makes program improvement recommendations to agency executives.
• Makes recommendations in developing new policies to facilitate the meeting of agency goals.
• Develops new methodology and structures for improvement of agency functioning.
• Researches and investigates program and procedural problems.
• Explains agency policy and procedures to interested parties.
• Follows-up on plans, programs, policies, and procedures to ensure uniform compliance.
• Investigates administrative problems that arise within the agency.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Specialized knowledge of the theories, principles, and practices of administrative management
• Extensive knowledge of department or agency programs
• Working knowledge of state government administrative structure
• Organizational skills with the ability to prioritize tasks effectively and multitask
• Ability to coordinate the work of diverse professional and support personnel
• Ability to effectively communicate, both orally and in writing
• Ability to maintain cooperative work relationships
• Ability to develop new, alternative solutions for encountered problems

A degree is not required. However, at least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .