Administrative Assistant

State of Indiana; La Porte (IN); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Medical options

Wellness rewards

HSAs

457(b) plan

Pension plan

Leave policies

Vacation & holidays

Education reimbursement

Life insurance

Referral bonus

Employee assistance program

PSLF eligible

Free parking

LinkedIn Learning

Job summary

State of Indiana, LaPorte Juvenile Correctional Facility, is seeking a Professional Staff Assistant to interpret unit policies and coordinate work within a secure juvenile facility. You will support administrative functions and interact with staff and the public to ensure compliant operations.

The role emphasizes policy interpretation, documentation, and collaboration across units. A high school diploma with relevant experience may be considered; salary starts at $34,216 and total compensation

Qualifications

• Specialized knowledge of basic principles and theories of administrative management.
• Working knowledge of research techniques and report composition.
• Effective written and verbal communication skills.
• Attention to detail and proofreading skills.
• Organizational skills with the ability to multitask.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to analyze procedures and write procedural manuals and recommend improvements.
• Ability to coordinate the work of section staff.
• Ability to maintain cooperative work relationships.

Responsibilities

• Interpret unit policy and procedures and maintain coordination of work across units.
• Follow supervisor guidance for unusual problems and deviations.
• Ensure sound judgment and technical competence in daily tasks.
• Prepare reports and maintain procedural manuals for agency functions.
• Coordinate work of various sections within the agency or department.
• Respond to public inquiries regarding policies and procedures.

Skills

Administrative knowledge

Research skills

Written communication

Verbal communication

Attention to detail

Organizational skills

MS Office

Policy analysis

Coordination

Teamwork

Education

High School Diploma or HSE

Tools

Microsoft Office Suite

Job description

Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About LaPorte Juvenile Correctional Facility

LaPorte Juvenile Correctional Facility is a multi‑level security facility located in LaPorte, Indiana, and houses up to 62 incarcerated juvenile females. It is the only female juvenile facility in the state and serves as the intake site for female youth entering the Indiana Department of Correction. The campus spans 60 acres and features housing, dining, and administrative areas in the main building. Programming focuses on education, treatment, and individualized services to support rehabilitation. Staff provide a structured and supportive environment that emphasizes growth and positive change. The facility works closely with courts to complete diagnostic evaluations. To learn more about LaPorte Juvenile Correctional Facility, click here.

Role Overview

You will work with employees in your unit as well as other units within the agency or department and the general public to interpret unit policy and procedures and to maintain coordination of work. You will receive specific instructions on unusual problems and must refer all deviations from the norm tothe supervisor. Results are reviewed for soundness of judgment, adherence to directions and technical competence.

Salary

The salary for this position traditionally starts at $34,216.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day In The Life

The essential functions of this role are as follows:

• Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.
• Researches and prepares various reports on agency programs and/or procedures.
• Prepares and maintains procedural manual for agency functions.
• Reviews policies, plans and procedures for administrative soundness.
• Coordinates the work of various sections of the agency or department.
• Answers inquiries from the public concerning policy and procedures in assigned area.
• Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.
• Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need For Success

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Specialized knowledge of the basic principles and theories of administrative management.
• Working knowledge of research techniques and report composition.
• Effective written and verbal communication skills.
• Attention to detail and proofreading skills.
• Organizational skills with the ability to prioritize tasks effectively and multitask.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to analyze procedures and policies and write procedural manuals and recommend improvements.
• Ability to coordinate the work of section staff.
• Ability to maintain cooperative work relationships.

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports

This role may be utilized in a supervisory capacity based on agency needs.

Benefits Of Employment With The State Of Indiana

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail].