Clerical Assistant

State of Indiana; Evansville (IN); On-site; USD 27,000 - 33,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Education Reimbursement

Free Parking

LinkedIn Learning access

Job summary

State of Indiana is accepting applications for an office support role at the Evansville Psychiatric Children’s Center. The position emphasizes general administrative tasks, strong communication, and efficient handling of records and inquiries.

The role requires a HS diploma or equivalent with 1+ years’ relevant experience. It offers a comprehensive benefits package and opportunities for growth within Indiana’s public service.

Qualifications

• General office functions knowledge and clerical procedures.
• Active listening and effective communication.
• Strong written and verbal communication skills.
• Excellent organizational and prioritization abilities.
• Attention to detail and proofreading skills.
• Proficient computer skills (Word, Excel, case management and databases).

Responsibilities

• Supports daily operations with general office tasks.
• Communicates with customers, employees, and others to answer questions or convey information.
• Reviews files and documents to locate information for requests.
• Types forms, memos, and other materials.
• Maintains filing systems for efficient retrieval.
• Handles emails, faxes, calls, and updates databases.
• Answers phones and routes inquiries to appropriate staff.
• Trains staff on computer applications.
• Completes supervisor-assigned tasks timely.

Skills

Active listening

Critical thinking

Communication skills

Organizational skills

Attention to detail

MS Word

Excel

Case management

Database tools

Independent work

Customer service

Education

High School Diploma or HSE

Tools

Microsoft Word

Excel

Case management systems

Database tools

Job description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About Evansville Psychiatric Children’s Center

The Evansville Psychiatric Children’s Center (EPCC) takes an interdisciplinary approach that provides strategies for the child’s biological, psychological and social treatment at the same time. All of our staff go through many hours of training to each play their important part in the approach. Youth are learning by two main methods, modeling and teaching, through therapeutic relationships established with the treatment staff.

Salary

The salary for this position traditionally starts at $29,588.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day In The Life

• Supports the daily operations of an organization by performing general office tasks.
• Communicates with customers, employees, and other individuals to answer questions, disseminate, or explain information.
• Reviews files, records, and other documents to obtain information to respond to requests.
• Types forms, correspondence, memos, and other materials.
• Maintains filing systems for efficient recordkeeping and easy retrieval.
• Checks emails, send faxes, make copies, and updates computer databases.
• Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.
• Trains other staff members to perform work activities, such as using computer applications.
• Completes tasks or projects assigned by supervisor in a timely manner.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You’ll Need For Success

• Working knowledge of general office functions and clerical procedures.
• Active listening skills.
• Excellent critical thinking skills.
• Strong written and verbal communication skills.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent attention to detail and proofreading skills.
• Proficient computer skills required, including but not limited to Microsoft Word, Excel, case management and data base tools.
• Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties.
• Ability to work independently.
• Ability to provide effective and professional customer service to internal and external parties.

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 1+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports

This role may provide direct supervision for one or more staff members.

Benefits Of Employment With The State Of Indiana

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .