Administrative Assistant

AES Drilling Fluids, LLC; Kermit (TX); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Life/Disability Insurance

Paid Time Off

Tuition Assistance

401K Match

Other Benefits

Job summary

AES Drilling Fluids, LLC in Kermit, TX seeks an Administrative Assistant to coordinate warehouse office functions, report on tickets, and support the billing team. The role requires 8–5 hours with some overtime and Saturdays. Local candidates are preferred, with a strong culture and advancement opportunities.

The position offers benefits including medical/dental/vision insurance, life/disability coverage, PTO, tuition assistance, a 401K plan with a 6% match, and more.

Qualifications

• High school diploma or GED required.
• Experience in warehouse operations preferred; oil and gas experience advantageous.
• Bilingual abilities in English/Spanish are a plus.
• Proficiency in Microsoft Office and Excel is required.

Responsibilities

• Manages and keeps records for all materials and products.
• Organizes and tracks delivery and vendor tickets.
• Posts and transmits delivery tickets to the Houston office.
• Answers phones and routes documents to the proper office.
• Supports warehouse management by drafting, revising, and reviewing letters and documents.
• Welcomes customers and provides information about AES.
• Handles packages and routes to appropriate personnel.
• Conducts special projects as assigned by the Warehouse Manager.

Skills

Bilingual EN/ES

Internet research

Overtime flexibility

Education

High school diploma or GED

Tools

Microsoft Office

Excel

Outlook

Job description

Description

AES Drilling Fluids is seeking a Administrative Assistant to join our facility in Kermit, TX. At AES Drilling Fluids we offer great benefits, competitive salary, paid overtime, opportunity for bonuses and a stable work environment with advancement opportunities. We seek local candidates that want to build a career and join our great culture!

The Administrative Assistant is responsible for reporting and coordinating all warehouse office functions, tracking tickets and working closely with the billing team as well as general clerical and administrative support. This position works M-F / 8-5. This job will require some overtime and Saturdays.

Hourly starting rate $23.00 plus overtime + bonuses).

Fantastic benefits!

• Affordable medical / dental / vision insurance
• Employer paid life / disability insurance
• Paid time off / generous holidays
• Tuition assistance
• 401K (6% match)
• Many other benefits

WORK LOCATION: Kermit, TX

RESPONSIBILITIES:

• Manages, organizes, and keeps all records pertaining to any and all materials and products being sold, transferred, or bought by AES.
• Organizes and tracks all delivery and vendor tickets.
• Keeps all purchase order records current.
• Posts recaps, inventories, and transmits delivery tickets to the Houston office.
• Answers telephones and ensures all necessary documents are sent by mail or FedEx to the appropriate office.
• Supports warehouse management by reading, researching, and properly routing correspondence, drafting, revising, and reviewing letters and documents, collecting and analyzing information, and initiating telecommunications.
• Answers all incoming calls in an efficient and professional manner, directing calls to the appropriate department or employee.
• Assists employees with the fax and copy machine, sends faxes, makes copies, and retrieves and routes faxes, when and as needed.
• Welcomes all customers in a friendly, professional and hospitable manner, determines nature of business, and announces visitors to appropriate personnel.
• Provides routine information about AES to callers and visitors, and assists with address, direction, or other general Company information.
• Keeps the warehouse office in a neat and professional condition.
• Monitors visitor access and issues passes when required.
• Accepts, signs for and delivers packages, as they arrive and routes to appropriate personnel.
• Conducts special projects and all other duties as assigned by the Warehouse Manager.

Requirements

• High school diploma or GED.
• Prior work experience in warehouse operations is preferred; prior work experience in the oil and gas industry would be highly advantageous.
• Bilingual language abilities (English/Spanish) is a plus.
• Highly proficient in Microsoft Office (including Microsoft Excel skills) and Outlook and strong internet research skills.
• Flexibility to work overtime, evenings or weekends is required.

AES Drilling Fluids is an equal opportunity employer. All persons shall have the opportunity to be considered for employment on the basis of their qualification for the job in question without regard to their race, color, religion, sex, national origin age, disability, military/veteran status, genetic characteristics or any other characteristic protected by applicable federal, state or local law.

AES Drilling Fluids regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.