Administrative Assistant

Mercy Medical Staffing LLC; Kentucky; On-site; USD 36,000 - 48,000; Full time

Job summary

Mercy Medical Staffing LLC is seeking an Administrative Assistant to join our team. You will handle clerical and administrative tasks to support company operations and success.

Key responsibilities include preparing business correspondences, managing schedules and interviews, coordinating with vendors, and maintaining organized filing systems. Strong communication, attention to detail, and multi-tasking are essential in this role.

Qualifications

• Experience in office administration or related fields.
• Ability to prioritize and multitask.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Strong organizational skills.

Responsibilities

• Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.
• Reviews and signs materials, as authorized.
• Edits documents produced by others. Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Performs administrative duties associated with scheduling and coordinating interviews and schedules.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Oversees new hire orientations.
• Schedules, assigns and prioritizes workload by setting appropriate deadlines.
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Perform all other office tasks

Skills

Office administration

Prioritization

Communication skills

Multitasking

Attention to detail

Organizational skills

Job description

Job Description

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Responsibilities:

• Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.
• Reviews and signs materials, as authorized.
• Edits documents produced by others. Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures. Serves as an internal resource to administrators or staff on departmental and company procedures.
• Performs administrative duties associated with scheduling and coordinating interviews and schedules.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Oversees new hire orientations.
• Schedules, assigns and prioritizes workload by setting appropriate deadlines.
• *The company reserves the right to add or change duties at any time.
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Perform all other office tasks

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills