Administrative Assistant

Goodfellow Bros., Inc.; Kapolei (HI); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

ESOP

401(k) + Profit Sharing

Wellness Incentives

Employee Referral Bonuses

Paid Time Off

Job summary

Goodfellow Bros., Inc. is seeking an Administrative Assistant in Kapolei, Oahu, HI to support the Oahu region’s day-to-day operations. The role covers payroll-related tasks, general office duties, meeting coordination, and project documentation management.

Responsibilities include timekeeping, preparing payroll reports, maintaining confidential records, and assisting with project management and safety support. Occasional travel to project sites is required.

Qualifications

• 2+ years of administrative experience preferred.
• Valid driver’s license required.
• High School Graduate or GED.

Responsibilities

• Reception and general office support, mail handling, and scheduling.
• Prepare professional correspondence and maintain filing systems.
• Coordinate meetings, events, and travel logistics across the island.
• Support PPE inventory, safety orientations, and training documentation.
• Provide Notary Public services when applicable; notary commission preferred but not required.

Skills

Communication

Time management

Organizational skills

Education

High School Diploma or GED

Tools

MS Outlook

Excel

Word

Job description

Goodfellow Bros. (GBI) is a large heavy-civil contractor with operations throughout the West Coast & Hawaii. Our company is a fourth-generation, family-owned business, celebrating over 100 years in the industry! We have earned a reputation for professionalism and integrity that reflects our longstanding commitment to the individuals, businesses, and resources of the communities in which we live and work.

GBI has always maintained that our employees are our greatest asset, and we are now seeking to add to our team. We are looking for an Administrative Assistant to join our team in Kapolei, Oahu, HI.

Position Summary

This position provides administrative support to the Oahu region, helping ensure efficient day-to-day office and project operations. Responsibilities include reception and general office support, mail distribution, ordering supplies, coordinating meetings and events, preparing correspondence, and organizing project documentation. The role also manages PPE inventory, supports safety orientations, maintains and uploads safety training and incident documentation, and provides additional administrative support to project teams and regional staff as needed.

Position Description

Certified Payroll & Timekeeping – 50%

• Review, edit, and approve employee timecards to ensure accuracy and completeness.
• Prepare, audit, and submit Certified Payroll reports in accordance with applicable project, contractual, and regulatory requirements.
• Verify employee classifications, wage rates, hours worked, and other payroll information for accuracy.
• Research and resolve payroll inquiries, errors, and discrepancies in coordination with employees, supervisors, Payroll, and other appropriate personnel.
• Ensure payroll information is accurate, complete, and submitted in accordance with established weekly deadlines.
• Maintain and update payroll-related Excel reports, including employee rate sheets, employee lists, and tracking documents.
• Maintain confidentiality of employee compensation, payroll, and personnel information.

Office & Administrative Support – 50%

• Answer and route incoming calls to the appropriate personnel.
• Receive, sort, date-stamp, and distribute incoming mail and correspondence.
• Prepare professional correspondence, including emails, letters, and other documents, as requested.
• Maintain organized electronic and physical filing systems, including project plans and specifications.
• Order office supplies and maintain appropriate inventory levels.
• Provide administrative support to Project Management, Safety, Shop, and other operational teams as needed.
• Run work-related errands and assist with general office needs.
• Assist with planning and coordinating safety meetings, regional meetings, trainings, and company events.
• Coordinate venue arrangements, seating, payments, and other event logistics.
• Coordinate and set up supplies, meals, refreshments, and technology as needed.
• Travel to project sites throughout the island, as assigned, to support project operations and safety needs.
• Operate a company vehicle for work-related errands and job site support.
• Provide administrative support to project management teams, including assistance with obtaining, tracking, and maintaining required project permits.
• Provide Notary Public services when applicable; current Notary Public commission preferred but not required.
• Perform additional duties and responsibilities as assigned.

Competitive Benefits & Total Rewards At Goodfellow Bros.

At Goodfellow Bros., employee well-being is a top priority. Our comprehensive total rewards package is designed to support your physical, mental, and financial health while offering the flexibility to meet the diverse needs of you and your family. Here’s what you can expect:

This position offers pays at a rate of $22 to $25 hourly.

Additional Compensation

• Employee Stock Ownership Plan (ESOP): As a partially employee-owned company, GBI offers eligible employees the opportunity to build long-term wealth through shared ownership.
• 401(k) + Profit Sharing: Immediate eligibility with generous annual employer contributions that go beyond traditional match programs.
• Wellness Incentives: Earn up to $700 per year for participating in healthy lifestyle activities.
• Employee Referral Bonuses: Help grow our team and receive bonuses for successful referrals.

Benefits

• Medical, Dental & Vision Insurance: Low-cost plan options, including Premera HSA or PPO (WA, OR, CA, NV, ID), Kaiser HMO (OR, CA, HI), and HMSA (HI). Preventive care is covered at 100%.
• Paid Time Off: Up to 26 days of vacation, 9 sick days, and 11 paid holidays annually.
• Parental & Family Leave: One paid bonding week, with additional unpaid leave available.
• Disability & Life Insurance: Company-paid short-term and long-term disability, plus life insurance coverage up to 1.5x your annual salary.
• Training & Career Growth: Access to leadership development programs, mentorship, and career advancement support.
• Perks & Community Programs: Charitable contribution matching, paid volunteer time, and retail discounts.
• DNA Testing: DNA screening, Personalized Health Guidance, Cancer Navigation.
• Mental Health & Well-being: Support personalized to your needs, On-demand tools & resources, Free confidential care.

Internal candidates will receive priority consideration for the five (5) calendar days after the position is posted.

Required Education, Experience, And Technical Knowledge

• Candidates must have the legal right to work in the US without employer sponsorship.
• 2+ years of previous administrative experience is preferred.
• Valid driver’s license, and clean driver’s abstract is required.
• High School Graduate or GED.
• Must have experience with MS Outlook, Excel and Word.