Administrative Assistant

Deutsche Bank AG; Jacksonville (FL); Hybrid; USD 40,000 - 65,000; Full time

Benefits offered by this job

Hybrid working model

Generous vacation and personal days

Health and retirement benefits

Parental leave and family building

Educational resources

Job summary

Deutsche Bank AG in Jacksonville, FL is seeking an Administrative Assistant to support the business area with core office tasks, calendar management, travel arrangements, and document handling. The role involves coordinating with bankers’ teams and handling reception duties as needed.

This position offers a hybrid work model, generous vacation and benefits including health and retirement plans. Salary ranges from $40,000 to $65,000, with actual pay based on experience and location.

Qualifications

• Excellent organizational skills and time management.
• Ability to meet high-quality standards and deadlines.
• Strong relationship-building and influencing skills.

Responsibilities

• Coordinate travel bookings, expenses, conference room bookings and necessary catering requests.
• Prepare LOAs on letterhead and LOA for wires, for review and signature.
• Send documents via DocuSign and obtain SPG approvals when required.
• Coordinate marketing lists, invitations, and mailings.
• Submit marketing templates for client events.
• Miscellaneous tasks as required.

Skills

Organizational skills

Time management

Relationship building

Microsoft Office

AI productivity tools

Tools

DocuSign

Job description

The Administrative Assistant provides the core support that facilitates the working of the Business area to which they are aligned. The remit may also extend beyond office administration as is required to offer the support needed by that business area. The Administrative Assistant’s tasks ensure the day-to-day smooth running of the Business area, such as scanning / photocopying, filing / archiving, sorting mail, maintaining adequate office supplies, instructing couriers, and arranging a variety of deliveries and standard office documentation tasks (e.g., copy typing). There may be a receptionist (e.g., providing first point of contact in meeting and greeting the visitors and telephone callers to the Business area) and / or team activity coordination (e.g., booking conference calls, lunches, processing expenses) aspect to the remit. Administrative Assistants will be in contact with other Administration Profession members and areas of the Bank that support their Business area.

What We Offer You

• A diverse and inclusive environment that embraces change, innovation, and collaboration
• A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
• Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
• Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
• Educational resources, matching gift, and volunteer programs

What You’ll Do

• Travel bookings, expenses, conference room bookings and necessary catering requests, setting up client conference calls, calendar management, sending out documents (via regular mail, messenger, or express mail)
• Preparing LOAs on letterhead(s) drafted by bankers’ team all for review and signature(s) and LOA(s) for wires requests
• Sending documents via DocuSign per the email address and phone number(s) on file; SPG approval may be required (SPG requests completed by RC)
• Coordinating with team in regard to marketing lists, invitations, and mailings
• Working with marketing to make sure all submissions are completed and submitted
  • Submitting marketing templates for client events
• Miscellaneous tasks as required

Skills You’ll Need

• Excellent organizational skills and time management
• Ability to work to a high-quality level and required deadlines
• Strong relationship building and influencing skills
• Computer proficient in all Microsoft Office applications
• Proven ability to leverage AI tools to enhance productivity, optimize workflows to solve business problems, while applying critical judgment to ensure responsible and ethical use of data and AI outputs

Skills That Will Help You Excel

• Excellent communication skills, both written and spoken

It is the Bank’s expectation that employees hired into this role will work in the Jacksonville, FL office in accordance with the Bank’s hybrid working model.

Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.

The salary range for this position in Jacksonville, FL is $40,000 to $65,000. Actual salaries may be based on a number of factors including, but not limited to, a candidate’s skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of renumeration.

At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That’s why we are focused on providing benefits and perks that enable our colleagues to live authentically and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more!

The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank’s California Privacy Notice please email [e-mail] . stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more!

#LI-HYBRID

We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.

Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.

We welcome applications from all people and promote a positive, fair and inclusive work environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Click these links to view "Deutsche Bank’s Equal Opportunity Policy Statement" and the following notices: "EEOC Know Your Rights" ; "Employee Rights and Responsibilities under the Family and Medical Leave Act" ; and "Employee Polygraph Protection Act".