Administrative Assistant

Jobtailor; Indianapolis (IN); On-site; USD 35,000 - 52,000; Full time

Job summary

Jobtailor in Indianapolis, IN seeks an administrative professional to support physicians in the Cardiothoracic Division. The role includes calendar management, scheduling, PTO coordination, and travel arrangements to keep the medical team operating smoothly.

The ideal candidate will have 0–3 years of relevant experience, proficiency in Microsoft Office, and previous medical office exposure. Strong coordination skills are essential in a matrixed healthcare environment.

Qualifications

• High School Diploma or GED.
• 0–3 years of relevant experience.
• Basic proficiency in Microsoft Office (Word, Excel, and PowerPoint).
• Previous medical office administrative experience (preferred).
• Experience working within a matrixed organization or complex work environment (preferred).

Responsibilities

• Provide administrative support to physicians within the Cardiothoracic Division.
• Manage provider calendars and scheduling.
• Coordinate PTO requests and maintain calendar accuracy.
• Provide daily administrative support to congenital providers.
• Assist with physician reimbursement processes.
• Arrange physician travel and lodging.
• Coordinate Continuing Medical Education (CME) memberships and related activities.
• Manage office calendars and serve as a point of contact for administrative and technology-related needs.

Skills

Calendar management

Scheduling

Microsoft Office

Administrative support

CME coordination

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Responsibilities

• Provide administrative support to physicians within the Cardiothoracic Division.
• Manage provider calendars and scheduling.
• Coordinate PTO requests and maintain calendar accuracy.
• Provide daily administrative support to congenital providers.
• Assist with physician reimbursement processes.
• Arrange physician travel and lodging.
• Coordinate Continuing Medical Education (CME) memberships and related activities.
• Manage office calendars and serve as a point of contact for administrative and technology-related needs.

Requirements

• High School Diploma or GED.
• 0–3 years of relevant experience.
• Basic proficiency in Microsoft Office (Word, Excel, and PowerPoint).
• Previous medical office administrative experience (preferred).
• Experience working within a matrixed organization or complex work environment (preferred).

Core Competencies

Demonstrates strong administrative support capabilities, including calendar management, scheduling, and coordination of medical education activities. Proficient in Microsoft Office and experienced in providing support within a medical office environment.