Administrative Assistant

Indiana University Health; Indianapolis (IN); On-site; USD 16,000 - 21,000; Part time

Job summary

Indiana University Health in Indianapolis is seeking an administrative scheduler to manage physician schedules and coordinate calendar activities within clinic systems.

Responsibilities include travel arrangements, invoice processing, and supporting providers and patients with timely, accurate administrative support. The role emphasizes organization, effective communication, and proficiency in MS Office within a fast-paced, matrix-driven environment.

Qualifications

• High School Diploma or GED required.
• Requires 0-3+ years relevant experience; previous administrative experience preferred.
• Experience with matrix organization and complex work environment a plus.
• Requires basic proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Manage physician schedules within clinic systems.
• Coordinate Outlook calendars and set up provider meetings.
• Process provider reimbursements.
• Provide administrative support, including travel arrangements and invoice processing.

Skills

Organizational skills

Time-management

Written and verbal communication

Prompt responsiveness

Education

High School Diploma/GED

0-3+ years experience

Experience with matrix organization

Tools

MS Office

Job description

Schedule

8:00 AM – 4:30 PM, up to 20 hours per week (Not benefits eligible)

Location

Neuroscience Center

Key Responsibilities

• Manage physician schedules within clinic systems
• Coordinate Outlook calendars and set up provider meetings
• Process provider reimbursements
• Provide administrative support, including travel arrangements and invoice processing

Skills For Success

• Strong organizational and time-management skills
• Excellent written and verbal communication
• Ability to respond promptly to patients, providers, and team members
• Proficiency in MS Office (Word, Excel, PowerPoint)

Education and Experience

• High School Diploma/GED required.
• Requires 0-3+ years relevant experience; previous administrative experience preferred.
• Experience with matrix organization and complex work environment a plus.
• Requires basic proficiency in MS office (Word, PowerPoint, Excel).

We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.