Administrative Assistant

Indiana University Health; Indianapolis (IN); Hybrid; USD 37,000 - 48,000; Full time

Job summary

Indiana University Health's Riley Hospital Radiology Department – Neuro Team is seeking an administrative coordinator to support daily operations, calendar management, and meeting logistics. The role requires a High School Diploma and 0–3+ years of admin experience, with comfort in MS Office and data entry.

Initial schedule is Monday to Friday, 7:30/8:00 AM start, in-office; after six months you may go hybrid (3 days in, 2 days remote) as you demonstrate competency.

Qualifications

• High School Diploma or GED required.
• 0–3+ years relevant administrative experience; preferred.
• Experience with a matrix organization and a complex work environment is a plus.
• Proficient in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Manage physician and division expenses, receipts, and related documentation in Oracle, SharePoint, and Egencia.
• Coordinate recruitment interviews, itineraries, and assist with facility tours.
• Arrange meals for faculty meetings, conferences, and related events.

Skills

Data entry

Organization

Communication

Education

High School Diploma/GED

Tools

Microsoft Office

Job description

Overview

• Monday – Friday 7:30 to 4pm or 8 to 4:30pm, with the possibility of working hybrid after 6 months. After showing competency in the role the hybrid schedule offered will be. (3 days in office and 2 days working from home).

Location

Riley Hospital Radiology Department – Neuro Team

Key Responsibilities

• Manage physician and division expenses, receipts, and related documentation in Oracle, SharePoint, and Egencia.
• Coordinate recruitment interviews, prepare and distribute itineraries, and assist with facility tours as needed.
• Arrange meals for faculty meetings, conferences, and related events.
• Order facility supplies and support physician supply needs.
• Assist with case conference setup and coordination.
• Prepare meeting minutes for assigned meetings.
• Distribute mail to physician mailboxes.
• Maintain department call schedules in Amion and Diagnotes.
• Reserve conference rooms for meetings.
• Submit IT requests for faculty.
• Coordinate office moves and workspace setup.
• Submit maintenance requests as needed.
• Coordinate student shadowing experiences.
• Coordinate PTO coverage.
• Support special projects as assigned.

Skills for Success

The successful candidate should be comfortable using computers, willing to learn the scheduling system for data entry, and able to demonstrate strong organization and communication skills. This position requires both independent work and effective collaboration with a diverse team.

Qualifications

• High School Diploma/GED required.
• Requires 0-3+ years relevant experience; previous administrative experience preferred.
• Experience with matrix organization and complex work environment a plus.
• Requires basic proficiency in MS office (Word, PowerPoint, Excel).

We are an equal opportunity employer.

IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Please contact us to request accommodation.