Administrative Assistant

Charger Logistics Inc.; Indianapolis (IN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive Salary

Healthcare Benefits

Career Growth Opportunities

Job summary

Charger Logistics Inc. is seeking an organized Administrative Assistant for our Brampton, ON office, with the role based in Indianapolis within the maintenance department.

You will handle paperwork, respond to customer inquiries, prepare service orders, and coordinate with technicians to ensure timely vehicle servicing and accurate record-keeping. Ideal candidates have prior administrative logistics experience and strong Microsoft Office skills, with the ability to multi-task and manage time

Qualifications

• Previous administrative logistics and service/shop experience is an asset.
• Strong computer skills and the ability to learn new software quickly.

Responsibilities

• Respond to customer requests via phone and email professionally.
• Prepare service orders and document vehicle information and requested services.
• Explain repairs, maintenance procedures, and estimated service costs to customers.
• Provide cost estimates and obtain customer authorization before proceeding.
• Coordinate with technicians to diagnose vehicle issues and determine repairs.
• Communicate repair progress and delays to customers.
• Review findings and obtain approval for additional work.
• Schedule service appointments and coordinate servicing.
• Maintain accurate records and repair orders.
• Monitor orders and follow up with technicians to ensure quality.

Skills

Microsoft Office

Time management

Communication skills

Organizational skills

Tools

Microsoft Office

Job description

Charger Logistics is a world class asset-based carrier. We specialize in delivering our assets, on time and on budget. With the diverse fleet of equipment, we can handle a range of freight, including dedicated loads, specialized hauls, temperature-controlled goods and HAZMAT cargo.

Charger logistics invests time and support into its employees to provide them with the room to learn and grow their expertise and work their way up. We are entrepreneurial-minded organization that welcomes and support individual idea and strategies. We are looking for an organized and motivated individual to join our dynamic team as an Administrative Assistant for our Brampton, ON office. Your primary role will be to assist us with maintaining files and paperwork and responding to customer inquiries in a professional and timely manner. The position is based out of our maintenance department in Indianapolis.

Responsibilities:

• Respond to customer requests & queries via phone and email in a professional and timely manner.
• Prepare service orders and document customer complaints, vehicle information, and requested services.
• Explain recommended repairs, maintenance procedures, and estimated service costs to customers.
• Provide cost estimates and obtain customer authorization before proceeding with repairs or maintenance.
• Coordinate with automotive technicians and mechanics to diagnose vehicle issues and determine the required repairs.
• Communicate repair progress, service delays, and additional repair recommendations to customers.
• Review inspection findings and repair recommendations with customers and obtain approval for additional work.
• Schedule service appointments and coordinate vehicle servicing to ensure timely completion.
• Maintain accurate records, service histories, repair orders, and related documentation.
• Monitor repair orders and follow up with technicians to ensure work is completed according to established quality standards.
• Coordinating with other departments to make sure all paper work is thoroughly managed.
• Other ad-hoc duties

• Previous administrative logistics and service / shop experience is an asset
• Knowledge of equipment financing (in particular transportation equipment), would be considered an asset
• Strong computer skills, particularly with Microsoft Office, with the ability to learn new software quickly.
• Good time-management with an ability to prioritize and multi-task.
• Strong written and verbal communication skills

• Competitive Salary
• Healthcare Benefit Package
• Career Growth