Administrative Assistant

IMC Trading; Illinois; On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Discretionary bonus

Benefits (paid leave & insurance)

Job summary

IMC Trading in Chicago seeks an Administrative Assistant to provide comprehensive support to senior leaders in a fast-paced trading and research environment.

The role requires on-site work from the Chicago office at least four days per week and involves coordinating calendars, travel, meetings, and events while handling confidential information with discretion.

Qualifications

• 4+ years of experience in an administrative role supporting senior managers.
• Highly organized and detail-oriented with the ability to manage multiple preferences.
• Excellent written and verbal communication skills.
• Strong time management and ability to coordinate multiple projects.
• Proficiency with MS Office suite and aptitude for learning new software.
• Flexible team player able to adapt to changes and maintain confidentiality.

Responsibilities

• Provide day-to-day administrative support for up to four senior managers.
• Manage complex calendars, schedule meetings, and coordinate across time zones.
• Coordinate on-site logistics for meetings and presentations, such as AV, rooms, agendas, and meals.
• Manage travel logistics and expenses according to policies.
• Assist with internal/external communications, events, and space planning.
• Liaise with Events team on venues, transportation, and menus.

Skills

Administrative support

Calendar management

Communication

Time management

Discretion

Tools

MS Office

Outlook

Excel

Word

Job description

As an Administrative Assistant, you will provide comprehensive support to a group of senior leaders in a fast-paced trading and research environment. You will work directly with direct stakeholders, coordinate with external parties, and play a critical role in ensuring strong communication across the organization.

This position requires on-site work from our Chicago office at least four days per week.

Your Core Responsibilities:

• Provide day-to-day administrative support for up to four senior managers.

• Manage complex calendars, schedule meetings, and coordinate across time zones.

• Coordinate on-site logistics for meetings and presentations, such as audio/visual, meeting rooms, agendas, and meals as needed.

• Manage travel logistics, including accommodations, transportation, and meals, according to IMC’s policies.

• Manage and submit business expenses and prepare reports on such as needed.

• Assist stakeholders with internal and external communications, activity and event planning, and space planning.

• Liaise with Events team on event logistics, venues, transportation, menus, etc.

Your Skills and Experience:

• 4+ years of experience in an administrative role supporting senior managers; experience supporting multiple people preferred.

• Must be highly organized and detail-oriented with an ability to manage multiple individual preferences and requirements.

• Excellent written and verbal communication skills.

• Strong time management skills and an ability to organize and coordinate multiple concurrent projects.

• Proficiency with MS Office suite (Outlook, Excel, Word) and an aptitude for learning new software and systems.

• Flexible team player, willing to adapt to changes and tackle new challenges.

• Ability to handle confidential and sensitive information with discretion.

Please note that immigration sponsorship is not offered for this specific opening.

The Base Salary range for the role is included below. Base salary is only one component of total compensation; all full-time, permanent positions are eligible for a discretionary bonus and benefits, including paid leave and insurance. Please visit Benefits - US | IMC Trading for more comprehensive information.

Salary Range

$65,000—$85,000 USD

About Us

IMC is a research-driven trading firm where quantitative modeling, machine learning, and engineering shape how modern markets are traded. A stabilizing force in markets since 1989, we provide liquidity across trading venues, delivering the best outcome in value and risk management to investors. Using our own technology and capital, we build proprietary systems and algorithms that operate across global markets. Our researchers, traders, and engineers work as a collective, combining rapid experimentation, advanced infrastructure, and real-time feedback to turn insight into execution and execution into advantage.