Administrative Assistant

Premiertruck; Idaho Falls (ID); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Life Insurance

401k Plan with Employer Match

Paid Holidays and Paid Time Off

Employee Discounts

Employee Assistance Programs

Training

Work-Life Balance

Job summary

Premier Truck Group is seeking an Admin Assistant to support daily operations at our Idaho Falls location. You will handle invoicing, phone duties, filing, and general office tasks to ensure smooth day-to-day operations.

The role requires strong communication, multi-tasking, and organization, with a focus on accuracy and professional service to staff and management. Training and benefits are provided.

Qualifications

• High school diploma or equivalent; 2 years related experience.
• Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Excellent communication and customer service skills.
• Ability to multitask in fast-paced environments.

Responsibilities

• Scan, verify, and upload vendor invoices.
• Answers multi line phone system in a professional manner.
• Serves as clerical and cashier back-up.
• Organizes and maintains files and records.
• Office management including supplies, equipment and facility upkeep.

Skills

Outstanding communication

Multi-tasking

Organized

Analytical skills

Presentation skills

Customer service

Self-motivated

Executive-level prep

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Winners Work Here!

Premier Truck Group is dedicated to ONE Network Executing, our mission which focuses on delivering the best employee experience, operational excellence, and exceptional customer service. At PTG, our top priority is to be your employer of choice and to provide a top-tier employee experience, regardless of the location where you work.

Who is Premier Truck Group?

Premier Truck Group is headquartered in Dallas, Texas, with nearly 50 locations throughout the US and Canada, making it the largest Freightliner dealer group in North America. We offer a premium selection of new Freightliner and Western Star commercial vehicles, a large selection of previously owned commercial trucks, and a full suite of parts, maintenance, and repair services. When you build your career here, you make a commitment to being the very best in the business. We are the pre-eminent group of Freightliner truck dealerships in the nation with serious plans for the future and we want you to be a part of it.

Why Join Our Winning Team?

When you join our team, you’re rewarded with the opportunity to work for an organization that provides opportunities for career growth and advancement, tailored to individual performance, experience and interests, along with a fully comprehensive benefits package including:

• Employee Discounts
• Medical, Dental, and Vision Insurance
• Life Insurance
• Employee Assistant Programs
• Paid Holidays and Paid Time Off
• 401k Plan with Employer Match
• Training
• Work-Life Balance

Here are some quick insights into this opportunity. We would love to discuss it with you in more detail!

Admin Assistant Responsibilities:

• Scan, verify, and upload vendor invoices
• Answers multi line phone system in accordance with company policies, using the company approved greeting in a friendly and professional manner
• Serves as clerical and cashier back-up
• Organizes and maintains files and records
• Office Management to include ordering of supplies, equipment and facility maintenance as well as overall facility appearance
• Assists in managing the day-to-day operations of management
• Event Planning to include proactively planning, organizing and executing events and activities, including food and facility preparation, agenda preparation
• Oversees internal administrative duties such as processing invoices, budgets and expense reports, material creation and copies
• Plans and schedules meetings and appointments
• Manages projects and conducts basic research
• Prepares correspondence and reports
• Makes travel arrangements
• Organizes meetings, keeping agenda, minutes, etc.
• Assists other managers
• Other duties as assigned

Admin Assistant Requirements:

• Positive and professional attitude with ability to get along with others
• Outstanding communication skills, with the ability to interact with all levels of staff
• Expert multi-tasker and with the ability to prioritize accordingly
• Must be proficient dealing with fast-paced, rapidly changing and often ambiguous environments; be organized and have a commitment to details
• Positive and approachable attitude
• Organized and goal-oriented professional with ability to use strong analytical skills, knowledge of office administrative procedures and strong background in office management
• Results-focused individual providing high-end administrative support to various executives as well as various departments
• Must be proficient in administrative tasks to promote continuous support and improvement of the existing system
• Sound judgment and critical thinking skills
• Self-motivated and the ability to work independently with little or no supervision Strong working knowledge of Microsoft Office Suite (Word, Power Point, Excel, and Outlook)
• Ability to prepare executive level presentations, memos, and general correspondence
• Provide excellent customer service

Required Education and Experience

High school diploma or the equivalent and two years related experience or equivalent combination of education and experience.

Licenses or Certificates

A valid driver's license is required.

IND-ADMIN

Premier Truck Group is an equal opportunity employer.