Administrative Assistant

Binyod LLC; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Bonus based on performance

Health insurance

Training & development

Job summary

Binyod LLC is seeking a proactive Administrative Assistant to support the HR Director and manage daily HR and office operations in Houston. The role involves handling onboarding and offboarding, maintaining records, and assisting with meetings and events.

The successful candidate will communicate professionally, prioritize multiple tasks, and protect confidential information while contributing to a welcoming office environment.

Qualifications

• Candidates should be proactive and detail-oriented.
• Strong written and verbal communication is required.
• Ability to manage multiple priorities with discretion.

Responsibilities

• Support HR Director and coordinate daily HR and office operations.
• Coordinate onboarding and offboarding, and maintain records.
• Schedule meetings, manage calendars, and prepare documents.
• Answer calls, greet visitors, handle inquiries, and liaise with vendors.

Skills

Proactive

Detail-oriented

Communication

Multi-tasking

Job description

Benefits:

• Bonus based on performance


• Health insurance


• Training & development

Binyod is seeking a proactive, detail-oriented Administrative Assistant to support the HR Director and coordinate daily HR and office operations. This position serves employees, managers, visitors, and vendors; keeps records and schedules organized; supports onboarding and offboarding; and helps deliver meetings, training, and company events. The successful candidate will communicate professionally, manage multiple priorities, and protect confidential information.

Detailed Responsibilities

1. Office Administration and Front-Office Operations

• Manage daily office operations and provide general administrative support to employees and departments.


• Answer phone calls, respond to general emails, greet visitors, and direct inquiries to the appropriate person or department.


• Monitor office supply levels, place orders, and coordinate purchases and deliveries with approved vendors.


• Organize and maintain electronic and physical administrative files using established naming and recordkeeping practices.


• Schedule meetings, reserve rooms, prepare agendas, and coordinate meeting logistics and materials.


• Prepare, format, proofread, and distribute letters, reports, presentations, and other business documents.


• Manage incoming and outgoing mail, deliveries, packages, and shipments.


• Maintain an organized, professional, safe, and welcoming office environment.

2. Direct Support to the HR Director

• Provide day-to-day administrative support to the HR Director and assist with assigned priorities and special projects.


• Coordinate HR meetings, appointments, interviews, calendars, reminders, and follow-up communications.


• Prepare HR reports, presentations, employee communications, forms, and supporting documents.


• Track HR deadlines, action items, project milestones, and outstanding requests; follow up with responsible team members.


• Help organize and update employee handbooks, HR policies, procedures, templates, and forms.

3. Employee Onboarding and Offboarding

• Coordinate the administrative steps for new-employee onboarding from accepted offer through orientation completion.


• Prepare onboarding packets, employment forms, checklists, policy acknowledgments, and welcome materials.


• Schedule orientation sessions, required training, introductions, and first-week activities.


• Follow up with new employees to ensure all required paperwork and documentation are completed on time.


• Maintain onboarding trackers and update employee records as authorized.


• Coordinate offboarding checklists, exit documentation, access removal, and equipment-return activities.


• Collect company property, including access cards, keys, documents, devices, and other assigned equipment.

4. Employee Services and Internal Communication

• Serve as a point of contact for general employee administrative questions and route HR-specific or sensitive matters appropriately.


• Help employees locate HR forms, policies, procedures, benefits resources, and other company information.


• Support employees and managers with scheduling, documentation, and routine administrative requests.