Administrative Assistant

F.H. Paschen; Houston (TX); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

401K matching

Flexible spending account

Life insurance

Referral program

Professional development assistance

Job summary

F.H. Paschen is seeking an administrative support professional to report to the Office Manager and project teams. You will handle AP vouchers, timecards, payrolls, insurance verifications, mail, filings, and general office duties onsite.

The role requires a high school diploma and at least two years of office experience, plus strong communication and organizational skills. Employee benefits are offered, including health, dental, vision, PTO, 401K matching, FSA, life insurance, and more.

Qualifications

• H.S. Diploma and minimum 2-years office experience required.
• Knowledge of word-processing, spreadsheet(s), good communication and organizational skills are necessary.

Responsibilities

• Process Vendor Accounts Payable Vouchers for payment.
• Prepare vouchers – for general overhead items.
• Verify Subcontractor Insurance for compliance with contract requirements.
• Submit Department Timecard(s).
• Collect and review certified payrolls.
• Coordinate vendor activities and payments for Division.
• Collect and review waivers of lien.
• Sort, distribute and process daily mail for the Division accordingly.
• Filing (Maintain Division/Office Files).
• Order supplies.
• General office support such as data entry, faxing and typing.
• Responsibilities of Clerk.
• Other duties as assigned.

Skills

Word processing

Spreadsheets

Communication

Organization

Education

High School Diploma

Job description

F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernised, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.

Position Overview:

This position is to provide administrative support and reports into the Office Manager and/or the project team.

Assigned Responsibilities:

• Process Vendor Accounts Payable Vouchers for payment
• Prepare vouchers – for general overhead items.
• Verify Subcontractor Insurance for compliance with contract requirements.
• Submit Department Timecard(s)
• Collect and review certified payrolls.
• Coordinate vendor activities and payments for Division.
• Collect and review waivers of lien.
• Sort, distribute and process daily mail for the Division accordingly.
• Filing (Maintain Division/Office Files)
• Order supplies
• General office support such as data entry, faxing and typing.
• Responsibilities of Clerk
• Other duties as assigned.

• H.S. Diploma and minimum 2-years office experience required.
• Knowledge of word-processing, spreadsheet(s), good communication and organizational skills are necessary.

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• 401K matching
• Flexible spending account
• Life insurance
• Referral program
• Professional development assistance

F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, and other legally protected characteristics.

If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474.