Administrative Assistant

KabaFusion; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401k Match

PTO / Holidays

Company paid life insurance

Short-term disability

Employee Assistance program

Learning & Development

Job summary

KabaFusion in Houston, TX is seeking an entry‑level Administrative Assistant to provide clerical support across departments. You will answer calls, greet visitors, manage supplies, and assist with projects to help daily operations run smoothly.

You will handle mail, data entry, scheduling, and basic medical record tasks while collaborating with managers and staff. The role offers essential benefits and opportunities to grow within a patient‑centered team.

Qualifications

• High school diploma or equivalent.
• Some college coursework preferred.
• Minimum one-year experience in medical industry preferred.

Responsibilities

• Answer phone calls and direct to appropriate department.
• Greet visitors and direct to the correct person.
• Maintain office supplies and equipment.
• Handle mail, faxes, and staff reports.
• Type letters, reports, and documents.
• Arrange meetings and travel arrangements.
• Assist with medical record tasks as needed.
• Support staff and projects as requested.

Skills

Verbal Communication

Written Communication

MS Office

Multitasking

Organization

Data Entry

Education

High School Diploma

Some College Coursework

Tools

MS Office Suite

Outlook

Office Data Entry Systems

Job description

Come join an exciting and innovative company that puts the “care” back in healthcare!

Why do Administrative Assistants want to work here?

The reason people love working for KabaFusion is because of the impact we have on our patients. Here, it doesn’t matter what your role is, you will be part of a team that works collaboratively to change lives. You will go home knowing you’ve made a difference and improved someone’s life.

About Us

What started as a single pharmacy in 2010 has grown into KabaFusion becoming the largest privately held home infusion company in the country. We have a national network of pharmacies and nursing offices strategically placed to service 40+ states. Couple that with over 30 years of combined experience and it’s no wonder why KabaFusion is the industry leader in home infusion.

Job Summary

Performs administrative and clerical support in an assigned department. Provides assistance to department managers and staff in administrative areas. This is an entry level administrative role.

Major Duties And Responsibilities

• Answers phone calls and directs them to appropriate department or person.
• Greets visitors, ascertains nature of business, provides information or conducts visitors to the appropriate person.
• Ensures that all office equipment is functional and orders any needed supplies.
• Maintains the inventory of office supplies. Orders, obtains and distributes office supplies. Keeps supply area appropriately stocked.
• Assists department managers and staff in handling multiple administrative functions and projects.
• Copies and distributes staff reports as requested, as well as sorts and distributes mail, faxes, and other office materials as required.
• Type letters, correspondence, reports and other documents as requested.
• Assists the office staff as requested with special projects or tasks.
• Maintains files and records for the office as requested.
• Arranges meetings, conferences, and travel arrangements as requested.
• May assist with medical record functions such as: patient admission packets, entering data in computer system, scanning of documents, filing of paperwork, off-site storage, etc.
• Performs other related duties as directed by supervisor.

Skills And Abilities

• Excellent verbal and good written communication skills.
• Advanced level of multi-tasking and problem-solving skills.
• Moderate computer skills including MS Office (Word and Excel), Windows Outlook, and Internet
• Moderate level of interpersonal skills to interact effectively and professionally with both internal and external customers.
• Ability to lift 30 pounds.
• General knowledge of modern office procedures, filing, telephone techniques and office equipment.

Education And/Or Experience

• High school diploma or equivalent.
• Some college course work preferred.
• Minimum one-year experience in medical industry preferred.

What We Offer

• Benefits start on your 1 st day of employment
• 401k w 4% match – no waiting or vesting period
• PTO / Floating Holidays / Paid Holidays
• Company paid life insurance and short-term disability
• Employee Assistance programs to help with mental health / wellness
• Learning & Development Programs
• Perks... includes discounts on travel, cell phone, clothing and more...
• Generous employee referral program

To learn more about KabaFusion, please visit our careers page: https://www.kabafusion.com/careers/

If, as an Administrative Assistant, you are looking for a career, not just a job, then come grow with us!