Administrative Assistant

Houston Forensic Science Center, Inc.; Houston (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Houston Forensic Science Center, Inc. is looking for a Research and Technology Administrative Assistant to provide essential support to the Director of RTD. The role involves complex administrative tasks, data management, and grant-related activities.

The successful candidate will possess a Bachelor's degree and relevant administrative experience, along with strong skills in Microsoft Office, especially Excel. This position offers a competitive salary and benefits package.

Qualifications

• Previous experience in an administrative role is required.
• Ability to read and interpret technical data and verbiage is a plus.
• Experience in grant administration is strongly preferred.

Responsibilities

• Provide routine and complex administrative and operational support to the Director of RTD.
• Prepare, edit, and distribute reports and presentations.
• Coordinate vendor activities and monitor contract administration.
• Assist in grant proposal development and project coordination.

Skills

Microsoft Office Suite proficiency

Advanced Excel skills

Organizational skills

Communication skills

Project management skills

Education

Bachelor's degree in Business Administration, Public Administration, Accounting, Finance, or related field

Job description

Houston Forensic Science Center, Inc. (HFSC), is an independent organization created by Houston Mayor Annise Parker and the Houston City Council to provide forensic science services formerly delivered by the Houston Police Department. HFSC has been officially registered as a Texas Local Government Corporation* since June 26, 2012.

Position Summary

Reporting to the Director of Research, Technology and Development (RTD), the Research and Technology Administrative Assistant provides routine and complex administrative, operational, and data management support to the Director of RTD. This position coordinates administrative activities, maintains accurate records and databases, prepares reports and correspondence, analyzes data, and provides technical assistance to support divisional operations and strategic initiatives.

Specific Duties

• Perform a broad range of routine and complex clerical, administrative, and operational support duties while maintaining the highest standards of integrity, professionalism, and confidentiality.
• Prepare, edit, and distribute reports, presentations, correspondence, and other business documents.
• Coordinate and manage the flow of information and communications within the division and with internal and external stakeholders.
• Coordinate vendor activities, monitor contract administration, and assist with procurement processes in accordance with organizational policies and procedures.
• Participate in continuous performance improvement initiatives that support divisional goals and operational efficiency.
• Assist in the development, implementation, maintenance, and monitoring of departmental policies, standards, procedures, and best practices.
• Provide comprehensive administrative support throughout the grant lifecycle, including both pre-award and post-award activities.
• Assist with grant proposal development, budget preparation, procurement activities, project coordination, progress reporting, and maintenance of grant records.
• Monitor grant documentation to help ensure compliance with applicable funding requirements, organizational policies, and reporting deadlines.
• Collect, review, compile, analyze, and maintain complex data to support grants, projects, operational reporting, and management decision‑making.
• Coordinate and support special projects, strategic initiatives, meetings, and other assignments as needed.
• Perform other related duties and responsibilities as assigned.

Minimum Educational Requirements

• Bachelor's degree in Business Administration, Public Administration, Accounting, Finance, or a related field is required.
• Direct related job experience may be considered as a substitute for a college degree.

Minimum Experience Requirements

• Previous experience in an administrative role is required.
• Ability to read and interpret technical data and verbiage is a plus.
• Demonstrated experience in grant administration is strongly preferred.
• Experience in data entry and database management is a plus.

Knowledge and Skill Requirements

• Demonstrated proficiency in Microsoft Office Suite products (Word, PowerPoint, Teams).
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, data analysis, and reporting.
• Strong organizational and interpersonal skills.
• Excellent communication skills, both written and oral.
• Adept at working in collaborative, team‑oriented settings.
• Ability and willingness to learn new technologies and methodologies as needed.
• Demonstrated experience in proactively managing multiple priorities and deadlines effectively.
• Excellent problem‑solving, critical thinking and project management skills.

Benefits

The Houston Forensic Science Center offers a competitive salary and benefit package.