Administrative Assistant

MISTRAS Group, Inc.; Houma (LA); On-site; USD 35,000 - 42,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Company paid training

Per diem for travel jobs

401K with company match

Job summary

MISTRAS Group in Houma, LA is seeking an Administrative Assistant to support day-to-day operations of the lab. The role focuses on document handling, scheduling, invoicing, and general admin duties, with in-office, Monday–Friday work.

Ideal candidates have at least 3 years of Administrative Assistant experience, strong MS Office skills, and the ability to manage multiple tasks with confidentiality and professionalism in a fast-paced environment. Experience with payroll and invoicing is a plus.

Qualifications

• 3+ years of administrative experience.
• Knowledge of payroll, expenses, POs, payables, month-end reports.
• Professional, organized, and able to take initiative.
• Strong communication and time management.
• Proficiency with Microsoft Office.
• IFS & Dayforce experience preferred.

Responsibilities

• Enter timesheets into payroll system and handle accounts payable and client invoicing.
• Provide administrative support to multiple managers.
• Support client communications via email and phone.
• Prepare documents in Word/PowerPoint/Excel/PDF as required.
• Maintain and update client files and assist in record retrieval.
• Scan, email, and file documents; ensure confidentiality.

Skills

Administrative exp

Payroll

Communication

MS Office

Time management

Education

High School Diploma

Tools

Microsoft Office

Job description

Description

MISTRAS Group is seeking a qualified Administrative Assistant to join our team in Houma, LA . The Administrative Assistant is responsible for providing administrative support. This role is responsible for assisting in the day-to-day operations of the lab. Duties will include document handling, scheduling, invoicing, and other various administrative duties.

** * This position is full‑time, in office, Monday‑Friday, role. * **

Working for MISTRAS Group:

• Comprehensive health benefits with coverage after 30 days worked full‑time employment
• Generous paid time off and company paid training
• Competitive Wages & Per Diem for Travel jobs per DSA Rates
• 401K Savings Plan with 50% company match up to 6% of salary, after 90 days

Job Responsibilities:

• Entering timesheets into the payroll system, accounts payable, client invoicing, etc.
• Provide administrative assistant support to multiple managers.
• Provide client support through email and telephone communication.
• Preparation of documents in Word/PowerPoint/Excel/PDF as required.
• Maintain and update client files
• Assist in record retrieval.
• Scanning/e‑mail/filing, etc. as required.
• Strong communication skills for correspondence.
• Must exhibit strong professionalism within the working environment.
• Keep confidentiality on all matters. (Violation of confidentiality can be cause for dismissal).

Requirements:

• High School Diploma minimum.
• 3 or more years of experience in an Administrative Assistant position or similar.
• Ability to perform tasks requiring knowledge of; payroll, expenses, purchase orders, payables, month‑end reports, travel reconciliation, vehicle database, and general administrative duties.
• Ability to demonstrate professional competency and work well with others.
• Ability to listen effectively, communicate clearly, and keep others informed of necessary information.
• Well organized and able to use time effectively.
• Ability to act independently and take initiative with work assignments.
• Knowledgeable with Microsoft Office and general office machines.
• General mathematical knowledge is required.
• Ability to function independently or under direct supervision.
• IFS & Dayforce experience preferred

MISTRAS Group strives to provide a positive work environment that values excellence in safety and quality, free from discrimination and harassment. Every MISTRAS Group employee plays a part in our Company’s success and making this a great place to work. We are committed to a workplace where all employees are free to raise issues, concerns and questions for the improvement of our operations and work environment. Safety is the overriding priority in everything we do; all duties critical to safety, quality, and environmental protection are carried out in compliance with all requirements and with personal accountability.

Note to Applicants:

Smoking is prohibited in all indoor areas of the Company unless designated smoking areas have been established by a particular location in accordance with applicable state and local law.

Note to Rhode Island Applicants: The company is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island, and is therefore covered by the state’s worker's compensation law.

Initial (if applicable) Massachusetts Applicants: I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Initial (if applicable): Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAPH OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

Equal Opportunity Employer/Veterans/Disabled

MISTRAS Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran

status and will not be discriminated against on the basis of disability.

#LI-CB1

Qualifications

Education

Required

• High School or better in HS Diploma/GED

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.