Recruiting Administrator

MISTRAS; Houston (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

MISTRAS is seeking a Recruiting Administrator to support hiring and onboarding for turnaround projects in oil and gas. The role will assist with candidate recruitment, interview scheduling, offer preparation, background screening, and onboarding to help meet staffing needs.

The ideal candidate has at least one year of relevant experience, familiarity with oil and gas operations, and experience supporting rapid staffing ramp-ups.

Qualifications

• At least one year of recruiting, staffing, or HR administrative experience.
• Familiarity with oil and gas operations.
• Experience supporting rapid staffing ramp-ups.
• Experience with high-volume hiring and turnaround staffing.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office; familiarity with applicant tracking systems.
• Availability to work 40 hours per week through February 2027.

Responsibilities

• Assist sourcing, screening, and recruiting candidates for turnaround assignments.
• Coordinate interviews with candidates, recruiters, and hiring managers.
• Prepare and distribute offer letters in coordination with recruiting and HR.
• Initiate and track background checks and follow up on outstanding requirements.
• Coordinate onboarding paperwork and required pre-employment steps.
• Maintain accurate candidate records, hiring trackers, and onboarding status updates.
• Communicate assignment details, required documentation, and anticipated start dates to candidates.
• Partner with recruiting, HR, and operations to support staffing ramp-ups and project deadlines.
• Handle candidate and employee information with accuracy and confidentiality.

Skills

Recruiting experience

Sourcing

Interview coordination

High-volume staffing

Organizational skills

Communication skills

Confidentiality

MS Office / Outlook / Excel

Tools

Microsoft Office

Applicant Tracking Systems

Job description

MISTRAS is seeking a Recruiting Administrator to support hiring and onboarding for turnaround projects in the oil and gas industry. This role will assist with candidate recruitment, interview scheduling, offer preparation, background screening, and onboarding to help meet project staffing needs.

The ideal candidate has at least one year of relevant experience, familiarity with oil and gas operations, and experience supporting rapid staffing ramp-ups.

Major Responsibilities

• Assist with sourcing, screening, and recruiting candidates for turnaround assignments.
• Coordinate interviews with candidates, recruiters, and hiring managers.
• Prepare and distribute offer letters in coordination with recruiting and HR.
• Initiate and track background checks and follow up on outstanding requirements.
• Coordinate onboarding paperwork and required pre-employment steps.
• Maintain accurate candidate records, hiring trackers, and onboarding status updates.
• Communicate assignment details, required documentation, and anticipated start dates to candidates.
• Partner with recruiting, HR, and operations to support staffing ramp-ups and project deadlines.
• Handle candidate and employee information with accuracy and confidentiality.

Qualifications

• At least one year of recruiting, staffing, or HR administrative experience.
• Preferred experience/knowledge of NDT certifications.
• Experience supporting recruiting or staffing in the oil and gas industry.
• Experience assisting with high-volume hiring, turnaround staffing, or rapid workforce ramp-ups.
• Strong organizational skills and attention to detail.
• Ability to manage multiple candidates and competing deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook and Excel; familiarity with applicant tracking systems preferred.
• Availability to work 40 hours per week through February 2027.

MISTRAS Group, Inc. is committed to equal employment opportunity. Employment decisions including initial hiring and all matters involving the terms and conditions of employment will be made without regard to any protected class under applicable law. If hired, the employment relationship is “At-Will,” which means that employment can be terminated at any time, and for any reason, at the option of either the Company or the employee. Please direct questions about these policies to a MISTRAS Group, Inc. Human Resources representative.

By submitting & signing , I hereby understand and agree to the terms and conditions of employment as outlined above. I certify that the responses and information provided in this application (including any other supporting documentation such as a cover letter, resume, or transcript) are true and accurate to the best of my knowledge. I understand that misrepresenting or omitting information requested is cause for dismissal at any time, without notice. I hereby give the Company permission to contact schools, previous employers (unless otherwise indicated), references, and others disclosed in my application.

Note to Applicants

Smoking is prohibited in all indoor areas of the Company. Employees may use designated smoking areas (if established) in accordance with applicable state and local law.

Rhode Island Applicants: The Company is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island, and is therefore covered by the state’s workers’ compensation law.

Initial (if applicable): Massachusetts Applicants: I understand that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Initial (if applicable): Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAPH OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

Mistras Group, Inc. is an Equal Opportunity Employer/Veterans/Disabled:

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.