Administrative Assistant

Start Corporation; Houma (LA); Vor Ort; USD 32.000 - 42.000; Vollzeit

Zusammenfassung

Start Corporation in Houma, LA seeks an Administrative Assistant to provide clerical and administrative support. Responsibilities include handling calls, scheduling, records maintenance, and coordinating office communications to keep daily operations efficient and accurate.

The role requires strong organization, confidentiality, and attention to detail to support the clinic’s mission of empowering individuals toward independence.

Qualifikationen

• High school diploma or GED required.
• Valid driver's license required.
• Excellent written and verbal communication; ability to maintain confidentiality.

Aufgaben

• Screen telephone calls and visitors; refer when needed.
• Maintain telephone log for homeless calls.
• Greet visitors courteously to the office.
• Prepare, proofread, and edit documents and correspondence.
• Maintain and secure files and records; ensure confidentiality.
• Schedule appointments and manage supervisor's calendar.
• Transcribe meeting minutes and notes as required.
• Ensure data entry and data systems are accurate.

Kenntnisse

Effective communication

Empathy

Data entry

Typing

Scheduling

Ausbildung

High School Diploma or GED

Jobbeschreibung

About Start Corporation

Start Corporation is a 501(c)(3) non-profit organization founded in 1984. Our Mission is to promote opportunities, which enhance the self-sufficiency of people to empower them to live and function independently.

Job Description

Our Houma clinic is hiring an Administrative Assistant! This role provides administrative and clerical support, including managing calls, scheduling appointments, maintaining records, coordinating office communications, and supporting daily office operations to ensure efficiency and accuracy.

Minimum Requirements

• High School Diploma or GED
• Valid Drivers License

Core Competencies

• Communicates respectfully and effectively and establishes professional relationships through active listening and demonstration of empathy and positive regard.
• Promotes recovery, independence, and personal choice for participants.
• Promptly and accurately performs clerical duties, data entry, typing, and filing.

Job Duties / Skills Required

• Screens telephone calls and visitors as directed; may refer calls to appropriate staff.
• Maintains a telephone log of all homeless calls taken.
• Welcomes and is courteous to all persons entering the office.
• Prepares, proofreads, and edits correspondence, reports, and other materials.
• Maintains files and reference manuals/materials; ensures confidentiality and security of information.
• Obtains required documentation for files and charts; makes copies as needed.
• Scans records for electronic archival following protocol.
• Maintains supervisor’s calendar, as instructed, making appointments and arranging meeting rooms and materials.
• Sorts and distributes mail.
• Maintains organization and security of the file room.
• Ensures that essential office supplies are stocked and that the supply area is organized.
• Organizes and maintains files and records and compiles reports as needed.
• Types or enters data regarding a wide variety of correspondence, reports, tables, records, case histories, hearings, etc., from rough draft, dictation, or instructions.
• Attends meetings and transcribes minutes.
• Proofreads, edits, and revises documents for accuracy, spelling, grammar, and format.
• Maintains up-to-date and accurate data in all required data systems.
• Ensures that personnel files are complete, accurate, and up to date.
• Coordinates and schedules appointments and reminder notifications.
• Ensures proper coverage of duties by notifying supervisors/staff of breaks, leave, and schedule changes.

Benefits include

Medical, dental, and vision insurance; disability and life insurance; paid time off; 13 paid holidays per year for regular full-time employees; and a 403(b) retirement plan with employer matching.