Administrative Assistant

Comfort Systems USA; Hopkinsville (KY); On-site; USD 35,000 - 52,000; Full time

Job summary

Amteck seeks an Administrative Assistant to support the Florence, KY office and Intel site with payroll entry, data management, and general administrative duties. The role rotates between the office reception desk and construction site activities, ensuring accurate production data and timely HR communications.

The ideal candidate will have strong computer skills, customer service abilities, and excellent organizational and communication skills to support multiple teams and job sites.

Qualifications

• Strong computer skills and organizational abilities.
• Experience with payroll entry and time sheets.
• Competent in data entry and document management.
• Customer service orientation and professional communication.

Responsibilities

• Manage payroll entries for the project site and office.
• Prepare weekly timesheets and input daily times into Coins.
• Coordinate onboarding and training for new employees on Intel site.
• Maintain project folders, upload payroll documents to Box.
• Assist HR with employee-related questions and documentation.
• Greet guests at reception and manage phone/Teams line.

Skills

Payroll entry

Data entry

Time entry

Reception/Customer service

Communication skills

Office software

Tools

Coins timekeeping

Box document sharing

Microsoft Excel

Microsoft Teams

Job description

The Administrative Assistant supports the local office as well as site activities at construction projects. They service a vital role in the overall organization and administrative functions of the Amteck team located in Florence, KY. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site. The Administrative Assistant typically will take on other duties based on the specific needs of their assigned job site such as updating spreadsheets, scanning forms, and updating project folders, shipping and receiving of mail and packages, or general upkeep of the job trailer and office environment. The ideal person for this has strong computer skills, relationship building and customer service abilities, and exceptional communication and organizational skills.

This individual will rotate between the Intel site and the office as needed. While in the office, they will sit at the reception desk and greet guests and maintain the phone/Teams line.

Responsibilities Which Will Vary Depending On The Job Site

• Assist Superintendent in directing new employees to the site orientation; maintain any documentation needed for employees on that job site
• Works with the Recruiting, site, and customer team to maintain WWID’s on the Intel site, and schedule training for incoming employees
• Responsible for time entry for employees on the job site including providing the Superintendent with weekly time sheets, verifying attendance, inputting daily time sheets into Coins with units as directed by the Superintendent; paying drive time, mileage, vacation and sick pay per company policy
• Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box
• Assist site with communication with HR as needed regarding new hires, terminations and some employee related questions
• Assist with other general administrative duties as needed