Administrative Assistant

Comfort Systems USA; Martinez (GA); Hybrid; USD 38,000 - 48,000; Full time

Job summary

The Administrative Assistant at Amteck in Florence, KY, supports the local office and site activities at construction projects. The role centers on payroll entry and accurate production data to reflect job costs and work packages, while coordinating safety training for incoming employees on the Intel site.

The position involves rotating between the Intel site and the office, greeting guests at the reception desk, and maintaining phone/Teams lines.

Qualifications

• Strong computer skills, relationship building and customer service abilities.
• Exceptional communication and organizational skills.

Responsibilities

• Assist payroll and time entry for employees on the job site.
• Prepare weekly time sheets and input daily times into Coins.
• Upload payroll documents to Box and maintain project folders.
• Greet guests at reception and coordinate office communications.
• Support HR with new hires, terminations and related questions.
• Update spreadsheets and maintain general office duties as needed.

Skills

Payroll entry

Data entry

Time management

Customer service

Communication

Tools

Coins

Box

Spreadsheets

Microsoft Teams

Job description

The Administrative Assistant supports the local office as well as site activities at construction projects. They service a vital role in the overall organization and administrative functions of the Amteck team located in Florence, KY. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site. The Administrative Assistant typically will take on other duties based on the specific needs of their assigned job site such as updating spreadsheets, scanning forms, and updating project folders, shipping and receiving of mail and packages, or general upkeep of the job trailer and office environment. The ideal person for this has strong computer skills, relationship building and customer service abilities, and exceptional communication and organizational skills.

This individual will rotate between the Intel site and the office as needed. While in the office, they will sit at the reception desk and greet guests and maintain the phone/Teams line.

Responsibilities Which Will Vary Depending On The Job Site

• Assist Superintendent in directing new employees to the site orientation; maintain any documentation needed for employees on that job site
• Works with the Recruiting, site, and customer team to maintain WWID’s on the Intel site, and schedule training for incoming employees
• Responsible for time entry for employees on the job site including providing the Superintendent with weekly time sheets, verifying attendance, inputting daily time sheets into Coins with units as directed by the Superintendent; paying drive time, mileage, vacation and sick pay per company policy
• Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box
• Assist site with communication with HR as needed regarding new hires, terminations and some employee related questions
• Assist with other general administrative duties as needed