Administrative Assistant

JR Automation; Holland (MI); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision

ESPP

Parental leave

Tuition reimbursement

Retirement savings

Employee assistance program

Job summary

JR Automation, a Hitachi Group Company, seeks an Administrative Assistant to support staff at our Holland, MI campus. Onsite, full-time role handling greeting visitors, calendar management, meeting coordination, expense processing, and general office duties.

Requires 2–5 years of professional experience and an associates degree preferred; proficient with Word, PowerPoint, Excel, Outlook, and travel systems.

Qualifications

• Associates degree or advanced education preferred.
• 2-5 years’ experience in a professional working environment highly preferred.
• Experience providing administrative support to multiple parties simultaneously.
• Proficiency with Word, PowerPoint, Excel, Outlook, and Concur required or strongly preferred.

Responsibilities

• Greet guests and manage reception area.
• Coordinate meetings and events; maintain calendars.
• Arrange travel and prepare expense reports.
• Process office requests and maintain supplies.
• Maintain filing systems and assist with reports and presentations.

Education

Associates degree or advanced education preferred

Tools

Microsoft Word

PowerPoint

Excel (formulas & Pivot tables)

Outlook

Concur

Job description

Opportunity

JR Automation, a Hitachi Group Company, is driven to deliver customer success worldwide. We provide intelligent automated manufacturing and distribution technology solutions that transform how the world's leading manufacturers make and distribute products. Our strength is our people and we’re always looking to get stronger across North America, Europe, and Asia. Join us as an Administrative Assistant in Holland, MI.

Job Description

This role is onsite full-time in Holland, MI.

As an Administrative Assistant, you will provide administrative and project support to staff members. Your daily responsibilities will include greeting guests, scheduling, coordinating meetings and conferences, obtaining supplies, preparing reports and presentations, and working on special projects.

Why Join JR Automation

We believe in investing in our people both professionally and personally. Our comprehensive benefits package includes:

• Medical, dental, and vision coverage
• Employee Stock Purchase Program (ESPP)
• Paid parental leave
• Tuition reimbursement and professional development support
• Retirement savings opportunities
• Employee assistance and wellness resources

How You’ll Make An Impact

• Supporting Human Resources activities across our Holland campuses.
• Assist with travel arrangements.
• Manage reception area greeting/checking in all visitors.
• Maintain scheduling and event calendars as well as coordinate events.
• Process expense reports for business travel, events, and other office related expenses.
• Help maintain a clean and organized office environment.
• Operate general office equipment for various applications, such as database and document management and word processing.
• Answer and triage telephone calls and respond to general email inquiries.
• Order and set up lunches as requested.
• Maintain inventory of office supplies.
• Sort and distribute mail daily.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, maintaining documents, or preparing reports as requested.
• Complete forms in accordance with company procedures.
• Make copies of correspondence or other printed material.

Note: This list of responsibilities is by no means inclusive; however, it is intended to be a guideline for activities.

What You’ll Bring

• Associates degree or advanced education preferred.
• 2-5 years’ experience in a professional working environment highly preferred.
• Experience providing administrative support to multiple parties simultaneously.
• Working knowledge of Microsoft Word, PowerPoint and Excel (formulas, pivot tables), Outlook (calendar scheduling) and Concur (creating and managing travel arrangements); Microsoft certification a plus.
• Strong focus on detail and accuracy of work with the ability to take on full ownership of assigned work.
• Strong interpersonal and project/time management skills.
• History of excellent written and verbal communication.
• Ability to handle sensitive material and maintain confidentiality.
• Strong organizational skills and flexibility to handle multiple tasks.
• Proven ability to work effectively and efficiently in a fast-paced environment while having strong attention to detail.

Disclaimer: JR Automation requires candidates to successfully complete a 10-panel drug screen, physical examination, and background check.

Company Overview

At JR Automation, A Hitachi Group Company, we discover potential, reimagine limits, and advance industry. When faced with a problem, we find a solution. Together, we push what’s possible to automate for tomorrow.

Join our team of 2,000+ at one of our 20+ facilities around the world and be a part of the most experienced team of advanced automation integrators.

Fueled by Possible.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals With Disabilities

If you need a reasonable accommodation to apply for a job at JR Automation, please send the nature of request and contact information to [email protected]. Queries other than accommodation requests will not be responded to.