Administrative Assistant

Cityofhinesville; Hinesville (GA); On-site; USD 37,000 - 45,000; Full time

Job summary

The City of Hinesville is seeking an Administrative Assistant in the City Clerk's Office to provide administrative and secretarial support to the department. Responsibilities include managing clerical workflow, preparing memos, agendas and minutes, and generating reports.

Qualified candidates will read, write and perform basic math; have 1–3 years in an administrative office environment; and receive a starting salary of $40,737.18 with an excellent benefits package.

Qualifications

• Read, write and perform mathematical calculations at a level comparable to a high school diploma.
• 1–3 years of experience or service within an administrative office environment.

Responsibilities

• Manages the clerical workflow for the office.
• Prepares memos, letters, agendas, minutes, presentations, forms, procedures and policies.
• Prepares monthly and annual reports of departmental activities.
• Assists with the preparation of the annual departmental budget and monitors expenditures.
• Prepares and monitors leave requests and timesheets for the department.
• Maintains inventory of office supplies and submits requisitions as needed.
• Processes Open Records Requests for the department.
• Coordinates training and travel arrangements for all department staff.
• Performs duties of Administrative Secretary at the front desk in City Hall in absence.

Skills

Reading

Writing

Mathematical calculations

Education

High School Diploma

Job description

The City of Hinesville is accepting applications for an Administrative Assistant in the City Clerk's Office. This position is responsible for providing a variety of administrative and secretarial support to the department.

• Manages the clerical workflow for the office.
• Prepares memos, letters, agendas, minutes, presentations, forms, procedures and policies.
• Prepares monthly and annual reports of departmental activities.
• Assists with the preparation of the annual departmental budget, monitors expenditures under the current budget.
• Prepares and monitors leave requests and timesheets for the department.
• Maintains an inventory of office supplies for the department; prepare and submits requisitions supply as needed.
• Processes Open Records Requests for the department.
• Coordinates training and travel arrangements for all department staff members.
• Performs duties of the Administrative Secretary at the front desk in City Hall in his or her absence.

Minimum qualifications include the ability to read, write and perform mathematical calculations at a level commonly associated with the completion of a high school diploma and one to three years of experience or service within an administrative office environment. The minimum starting salary for the position is $ 40 ,737.18 plus an excellent benefits package. The position closing date is October 29 , 2026, at 5 :00 p . m.

The City of Hinesville is an Equal Opportunity Employer