Administrative Assistant

The Contractor Consultants; Highland Park (IL); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Weekly/bi-weekly pay

Medical insurance

Paid time off

Tech package

Stable schedule

Elite team culture

Job summary

JSMM INC. is seeking an Administrative Assistant to support insurance claims and office operations onsite in a general construction environment. You will back the insurance and construction teams, manage records, and ensure audit-ready documentation while handling daily administrative tasks on a Monday–Friday schedule.

The ideal candidate has at least 5 years in administrative roles, solid insurance knowledge, and bookkeeping proficiency. A Bachelor's degree is preferred or equivalent experience.

Qualifications

• Minimum of 5 years of experience in an administrative or office management role.
• Strong working knowledge of the insurance industry, specifically regarding property claims.
• Proven proficiency in bookkeeping and financial record-keeping.
• Exceptional organizational skills with a focus on audit-readiness and detail accuracy.
• Bachelor’s Degree preferred or equivalent professional experience.

Responsibilities

• Coordinate insurance claim documentation to ensure all files are complete and accurate for adjuster review.
• Maintain precise bookkeeping records to track project expenses and company financial health.
• Facilitate internal audits by organizing digital and physical records in accordance with industry standards.
• Manage daily administrative workflows to support both the residential and commercial divisions.
• Execute professional correspondence with insurance carriers, vendors, and clients to keep projects moving forward.
• Streamline office filing systems to improve data retrieval speeds and overall team efficiency.
• Support the leadership team with specialized reporting and data entry during high-volume claim seasons.

Skills

Administrative experience

Insurance industry knowledge

Bookkeeping

Organizational skills

Education

Bachelor’s Degree preferred

Tools

Microsoft Excel

Bookkeeping software

Job description

Administrative Assistant – Support Insurance Claims and Office Operations

Job Overview

• Company: JSMM INC.


• Salary/Pay Rate: $30 per hour.


• Location: Onsite (General Construction / Residential and Commercial).


• Job/Employment Type: Full Time.


• Schedule: Monday - Friday.


• Mandatory Licenses & Certifications: None Required.

The Opportunity

You will be the backbone of our office operations, providing essential support to our insurance claims and construction teams. This role offers the chance to apply your expertise in the insurance industry and bookkeeping to ensure our high-volume projects remain organized and audit-ready. You will join a hand-selected, \"second family\" environment where your attention to detail directly impacts our collective success.

How You Will Make An Impact

• Coordinate insurance claim documentation to ensure all files are complete and accurate for adjuster review.


• Maintain precise bookkeeping records to track project expenses and company financial health.


• Facilitate internal audits by organizing digital and physical records in accordance with industry standards.


• Manage daily administrative workflows to support both the residential and commercial divisions.


• Execute professional correspondence with insurance carriers, vendors, and clients to keep projects moving forward.


• Streamline office filing systems to improve data retrieval speeds and overall team efficiency.


• Support the leadership team with specialized reporting and data entry during high-volume claim seasons.

Required Qualifications & Experience

• Minimum of 5 years of experience in an administrative or office management role.


• Strong working knowledge of the insurance industry, specifically regarding property claims.


• Proven proficiency in bookkeeping and financial record-keeping.


• Exceptional organizational skills with a focus on audit-readiness and detail accuracy.


• Bachelor’s Degree preferred or equivalent professional experience.

Preferred Qualifications & Experience

• Experience working within the general construction or restoration industries.


• Advanced skills in Microsoft Excel and specialized bookkeeping software.


• Demonstrated ability to thrive in a high-tension, fast-paced team environment.

Compensation & Benefits

• Stable hourly compensation with a consistent Monday through Friday schedule.


• Weekly or Bi-Weekly pay cycles to suit your financial preferences.


• Comprehensive medical insurance and health wellness support.


• Generous paid time off


• Tech package provided to ensure you have the best tools for the job.


• Supportive work-life balance within a hand-selected, elite professional team.

About Us

JSMM is a premier general construction firm specializing in residential and commercial projects. We pride ourselves on a high-energy, \"second family\" culture where every team member is hand-selected for their expertise and fit. We offer a flexible work environment that values professional growth and rewards hard work with significant earning potential.

Learn more at Jsmm-Inc.com.

JSMM INC. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.