Administrative Assistant

S.A. Comunale Co., Inc.; Highland Heights (OH); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

S.A. Comunale is seeking an Administrative Assistant to support our Highland Heights office. You will handle clerical tasks, purchasing, inventory, and accounting duties, while projecting a professional image in person and over the phone.

Responsibilities include payroll reporting, purchase orders, and coordinating with the Safety Department on Toolbox Talks for field staff. A high school diploma and 2+ years of admin experience are required; MS Office skills are essential.

Qualifications

• High school diploma or GED is required.
• 2+ years of administrative experience is required.
• Previous experience in the construction industry is a plus.
• Significant experience with Microsoft applications (Word, PowerPoint, Excel) is required.

Responsibilities

• Provide general clerical support including filing, scheduling, and correspondence.
• Handle purchasing, inventory control, and accounting tasks such as billing and accounts receivable.
• Process and manage purchase orders and related paperwork.
• Prepare and send weekly payroll report information.
• Collaborate with the Safety Department on Tool Box Talks for field employees.

Skills

Administrative experience

Office organizational skills

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Summary

Job Title: Administrative Assistant

S.A. Comunale is seeking an Administrative Assistant to support the Highland Heights office. Provide administrative support to the assigned branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the branch manager.

Essential Duties & Responsibilities

Primary duties and responsibilities include the following. Other duties may be assigned.

• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.
• Create and maintain various office records such as work tickets and accrual work sheets for invoices.
• Perform basic accounting functions such as billing, accounts receivable.
• Order and monitor inventory of office supplies.
• Process and create purchase orders.
• Prepare and send weekly payroll report information.
• Collaborate with the corporate office Safety Department on Tool Box Talks for all field employees – track and collect all needed information to hand over.

Qualifications

• High school diploma or GED is required.
• 2+ years of administrative experience is required.
• Previous experience in the construction industry is a plus.
• Significant experience with Microsoft applications (i.e. Word, PowerPoint, Excel) is required.

#comunale

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affimative Action Policy .